Site Manager

What skills and experience we're looking for

Purpose of the post

• To support and manage all premises related aspects across the school

Responsibilities

• To effectively assist and support the Business Manager, Headteacher and Governing Body by:
• Being responsible for the safe and efficient management, operation and development of premises related functions and resources
• Leading on the planning, development and management of site staff resources, including coordination and delegation of relevant activities
• Provide a safe, secure, clean, warm and stimulating environments for all site users and visitors and ensure that health and safety requirements are complied with
• Being responsible for developing, reviewing and monitoring premises related policies to ensure compliance and integrity at both a national and local level
• Ensuring that statutory requirements within the remit of the post are met
• To undertake overtime duties as required, outside of the normal agreed working pattern
• To assist appropriate authorities when carrying out inspections of the school
• Any other duties in agreement with the Business Manager or Headteacher
• To oversee all premises related matters, liaising with the Premises Staff and Business Manager as appropriate
• Prepare, manage and maintain work/inspection and testing schedules; standard operating procedures for all maintenance works, inspection and testing of plant, equipment, tools, facilities, vehicles etc. Ensure all site paperwork is kept secure and up to date
• Plan works programmes, agree budget priorities, and prepare maintenance and capital expenditure plans
• Identify, negotiate, manage and review procurement or contract renewals in relation to site in line with financial policies and procedures. Lead on the preparation of contract specifications and development of service contracts
• Develop and manage an organised purchasing system for all estate and facilities supplies and services
• To be responsible for the management of asbestos across the school site
• Monitor and control the day to day work undertaken on site by employed staff and contractors, dealing with any issues arising
• Work with the SBM on the development of site related policies and procedures (e.g. Lettings and Health and Safety)
• Ensure planned maintenance activities are completed on schedule and within budget, and that urgent repairs are completed within approved timescales, so that the school environment is safe, comfortable and fully functional
• Ensure maintenance schedules meet contractual warranty and insurance requirements
• Manage Planned and Reactive site budgets (c£125k), obtaining best value and in accordance with school financial control systems and procedures
• Procure all goods and services in relation to site functions across school
• Maintain stock records of all equipment, cleaning supplies and tools used
• To act as the school's first point of contact out of hours for site and premises issues
• With the Business Manager, to review regularly the asset management plan and adjust it as appropriate to ensure that it remains affordable
• To provide information as necessary with reference to the status of the site and progress of the asset management plan

Resource Management Premises Development and Capital Project Management

• In conjunction with the SBM, develop a Capital works plan identifying key building priorities
• Effective management of all projects on site, taking responsibility for business continuity while works are in progress.
• Liaising with