Site Care Partner - Oncology - Home Based (Canada)

Overview Site Care Partner - Oncology - Canada / Montreal

ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

The Site Care Partner is the main point of contact for investigative sites throughout a study life cycle; accountable for site start-up activities through activation; accountable for building and retaining investigator site relationships and providing support from site recommendation through the lifecycle of studies; accountable for site-level recruitment and operational success, and accountable for safeguarding the quality and patient safety at the investigator site.

Responsibilities

• Accountable for site start-up and activation
• Deploy GSSO site strategies by qualifying and activating assigned sites
• Supports processes to optimize country & site selection activities including review and assessment of the draft potential site list & provide PTA output for site selection
• Collaborate with key stakeholders providing country/regional level input to country outreach surveys including protocol feasibility, country SOC and medical practices (as applicable) under supervision
• Maintain a thorough knowledge of assigned protocols
• Conduct study start up activities at the site level including but not limited to PTA, coordination of site activation checklist items, ICD finalization, SIV (as applicable), including management of issues that may compromise time to site activation
• Ensure all the site initiation activity including training per site activation checklist, collect and complete necessary documentation/ systems needed for site activation (e.g. PSR, SART, ESRA, SAC, FU Letter, Planisware, ISF/eISF etc.)
• Support country specific ICD review and deployment when applicable
• Ensure follow up activities completion post PTA and SIV to ensure site readiness for FSFV
• Partners with site monitor to ensure site monitoring readiness in anticipation of first subject first visit
• Responsible for relationship building and operational oversight of the site
• Provide study support on escalated site issues related to study delivery by coordinating communications and resolution efforts (e.g., vendor, site contracts and payment issues)
• Ensure the strategy/approach for IP and ancillary supplies for sites and country requirement throughout the lifecycle of the study
• Be accountable for effective site recruitment planning and delivery, consistent with global and/or country plan and local targets; Responsible for enrollment support and ensure progress by responding to recruitment issues from investigators
• Maintain regular communications with investigator sites to gather status updates and drive delivery to study goals (e.g., recruitment, data entry timelines)
• Partner with local RA/ CTRO / SAP to ensure timely completion on country / local registry when applicable

Accountable for study conduct and close-out

• Act as operational point of contact for all site-level questions, liaising with and escalating to appropriate teams to respond and resolve questions
• Review Site Monitoring Reports
• Support the site with revision and submission of ICD documents (and amendments)
• Work with other roles to maintain system management (e.g., EDC, Shared Investigator Platform, Site Profile and other systems as applicable) at site level ensuring alignment across platforms
• During the conduct of the study, the Site Management Organization Assessment is reviewed with the site, when applicable, on an annual basis following site initiation and updated as needed under DCSO/ Senior SCP supervision; SMO Assessment is reviewed and updated when major staffing, contracting, or other significant site changes/issues occur to confirm continuity and contingency plans are current
• Review and manage site practices that differ from sponsor practices and liaise with study management and Business Process Owners as needed
• Maintain regular communications with investigator sites to gather status updates, informal and formal performance metrics, and study-level feedback
• Oversight and management of site deliverables to study targets, e.g., data cuts/sweeps, interim analyses, database locks, helping to oversee data is up to date and any other site-facing deliverables (e.g., investigator signatures)
• Follow the study oversight plan and proactively put in place mitigations for known/anticipated risks
• Support development and delivery including issue resolution of decentralized capabilities at investigator sites (e.g., home health, ePRO, DTP)
• Assure quality and consistency in the delivery of monitoring
• Drive monitoring efficiencies and best practices for study/region/program
• Support shaping the local clinical development environment with a goal to enhance sponsor reputation in scientific leadership
• May act as a Subject Matter Expert on sponsor systems and processes
• Actively pursue possible efficiencies and develop best practices in the delivery of activities for site performance throughout the life cycle to increase investigator/site satisfaction and strengthen site relationships
• Ensures clear and open communication with Study Operations Manager
• Support the site monitor to develop positive Investigator relationships throughout the life of the study and escalate any training or compliance concerns with Country Trials Manager and Study Management
• Provide input into site recommendations via intimate understanding of country/region, sites, processes and practices, and associated site performance metrics
• Provide support to the Study Operations Manager/Global Study Manager to define local requirements for the importation/exportation processes of the investigational medicinal product and ancillary supplies

Qualifications Education

• Bachelor's degree or RN in a related field or equivalent combination of education, training and experience (at least 5 years' experience)
• Proficiency in local language preferred. English is required
• Bilingual French required
• Based in Canada
• Eligible to work in Canada without visa sponsorship

Experience

• Demonstrated experience in site management with prior experience as a site monitor
• Demonstrated experience in start-up activities through site activation
• Demonstrated experience in conduct and close out activities
• Demonstrated knowledge of quality and regulatory requirements in applicable countries
• Oncology experience preferred
• Knowledge of Good Clinical Practice/ICH Guidelines and other applicable regulatory requirements
• Must demonstrate good computer skills and be able to embrace new technologies
• Good communication, presentation and interpersonal skills
• Ability to manage required travel of up to 75% on a regular basis
• Demonstrated networking and relationship building skills
• Demonstrated ability to manage cross functional relationships
• Ability to communicate effectively and appropriately with internal & external stakeholders
• Ability to adapt to changing technologies and processes
• Knowledge of country requirements for GCP that may be different to those of sponsor Procedures
• Effectively overcoming barriers encountered during the implementation of new processes and systems
• Identifies and builds effective relationships with investigator site staff and other stakeholders
• Effective verbal and written communication skills in relating to colleagues and associates both inside and outside of the organization

What ICON can offer you Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family's needs
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

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