Senior Pharmacy Administrator
Posted 4 hours 49 minutes ago by NHS
The closing date is 13 November 2025
We are looking for a proactive and enthusiastic senior Pharmacy Administrator for the Pharmacy Department at the Royal Sussex County hospital and Princess Royal hospital.
The successful candidate will be an experienced administrator with excellent communication and organisational skills and ability to work autonomously and to a high degree of accuracy under pressure.
The successful candidate will provide administration support to the Cross-site Pharmacy Operational Meeting, Contract Management Group, the Senior Pharmacy Management team, The Education and Training team and the Pharmacy Department across both hospitals and will be required to work cross-site at Brighton and Haywards heath.
Main duties of the jobTo provide administration support to the Pharmacy Department cross-site at the Royal Sussex County Hospital (RSCH) and Princess Royal Hospital (PRH).
Provide support to the Pharmacy Admin Lead and to the wider Pharmacy team.
Provide meetings management support to Contract Management Group, Cross-site Pharmacy Operational Meeting and Pharmacy Local Faculty Group.
Provide administration support to the Pharmacy Education and Training team.
Management of HealthRoster system for RSCH and PRH.
About usAt UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job responsibilitiesProvide administrative support to the Pharmacy Lead Administrator and the wider Pharmacy department.
Provide support to the T Contract Management Group by preparing meeting agendas and circulate meeting details including minute taking and transcribing.
Provide administrative support to the Education and Training team.
Support Cross-site Pharmacy Operational and dispensary stand up meetings, including minute taking and action follow ups.
Provide secretarial support to senior team members, producing quality documentation and reports using Microsoft software.
Create and maintain spreadsheets for the department.
Assist the Pharmacy Lead Administrator in maintaining the HealthRoster system by recording weekend working hours, assigning overtime, adding annual leave and monitoring sickness absence in preparation for month end payroll.
Ensure staff records and HealthRoster contain accurate information.
Create, process and finalise bank shifts for temporary staff on HealthRoster in a timely manner.
Monitor and maintain stationery supplies, process invoices, and manage PO numbers using the I proc oracle system.
Maintain health and safety standards, reporting incidents on the Datix system.
Assist the Dispensary team with archiving tasks and maintaining accurate records.
Provide induction training for new staff, including administrative set up.
Maintain and update Pharmacy policy and procedure production and SOPs.
Assist the Development and Improvement Team Lead rota preparation.
Provide cover for the Pharmacy Admin Lead to ensure smooth service operation.
Travel between Royal Sussex County Hospital and Princess Royal Hospital sites as needed.
Person Specification Experience/Qualification- English GCSE or equivalent
- Maths GCSE or equivalent
- NVQ Level 3 or equivalent level of competency
- Keyboard skills to RSA Level 3 or equivalent
- A minimum of 5 years' experience in Administration
- A minimum of 5 years' experience in using Microsoft office
- Experience of working in a hospital environment.
- Recognised IT qualification e.g. ECDL or equivalent
- Evidence of having undertaken own development to improve skills
- Minute taking and transcribing skills
- Excellent IT skills and knowledge
- Good level of literacy and numerical skills
- Ability to demonstrate attention to detail
- Ability to communicate well
- Good organisational skills
- Experience in using payroll system
- Experience in using I proc oracle system
- Computer literate in Word, Excel and Powerpoint
- Ability to work cross site on a weekly basis
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer nameUniversity Hospitals Sussex NHS Foundation Trust (279)
AddressPrincess Royal Hospital/Royal Sussex County Hospital
£27,485 to £30,162 a year Per annum pro rata
ContractPermanent
Working patternPart-time,Job share,Flexible working,Compressed hours
Reference number582-OCT
Job locationsPrincess Royal Hospital/Royal Sussex County Hospital