Senior Legal Secretary

We are currently recruiting for a Senior Legal Secretary with a minimum of 5 years experience to join a busy and professional law firm. This is an excellent opportunity for a highly organised, personable, and proactive individual to provide high level secretarial support to Partners while supporting a dynamic clinical law team.

As a Senior Legal Secretary, you will play a key role in managing complex clinical law documentation - including medical records, expert reports, and court papers - coordinating diaries and billing processes, handling sensitive client communications, and maintaining accurate legal records.

The ideal candidate will have extensive experience in a legal environment, specifically within clinical law or medical negligence, exceptional communication skills, sharp attention to detail, and a compassionate, client-focused approach.

Key Responsibilities

• Provide high-level secretarial and administrative support to Partners and Fee Earners in clinical law

• Draft, format, and proofread legal documents, medical-legal reports, instructions to experts, and court bundles

• Manage diaries, schedule client consultations, court dates, and medical expert meetings

• Request, paginate, index, and manage complex medical records and sensitive case files

• Handle client onboarding, conflict checks, and file opening/closing processes

• Oversee billing procedures, time recording entries, and invoice preparation

• Answer calls, manage client enquiries empathetically, and handle incoming/outgoing correspondence

• Maintain accurate, compliant physical and electronic legal filing systems

• Handle confidential, sensitive medical and legal information with complete discretion

• Mentor junior administrative staff and assist with ad hoc legal projects as required

About You

We are looking for someone who is professional, organised, and proactive, with strong attention to detail and a commitment to high standards.

You will ideally have:

• Solid previous experience in a legal secretary or senior legal administration role, with direct exposure to clinical law or medical negligence cases

• Strong knowledge of legal terminology, medical record management, and legal billing software

• Excellent written and verbal communication skills with a compassionate manner

• Superior time-management skills with the ability to manage competing deadlines

• High proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and digital dictation

• Excellent discretion when handling confidential legal and medical matters

• Strong ability to work independently, use initiative, and collaborate within a team

Qualifications & Experience

• Proficiency in Microsoft Office and Legal Practice Management systems

• Substantial experience working in a professional legal environment, specifically within clinical law

• Third-level education or a relevant Legal Secretarial qualification is advantageous