Senior Funds Company Secretary

Senior Funds Company Secretary - Dublin

About the Firm

A leading, top-tier corporate law firm in Dublin is seeking an experienced Senior Funds Company Secretary to join its well-established, highly regarded Funds Department. Reporting directly to the Head of the Funds CoSec team, this is a high-visibility, senior individual contributor role offering exposure to complex governance structures and premier financial services clients.

Role Overview

As a senior individual contributor, you will operate as a primary lead for company secretarial services, managing a portfolio of regulated fund management companies/AIFMs, MiFID investment firms and investment funds.

Benefits

• Competitive base salary (€75,000 - €90,000) plus annual performance bonus
• Comprehensive health and wellness package
• Dedicated professional development and continuing education support
• Flexible hybrid working arrangements in Dublin

Key Responsibilities

• Lead Portfolio Management: Serve as the main point of contact for complex regulated entities, AIFMs, MiFID firms and investment fund portfolios
• End-to-End Board Governance: Drive complete meeting management cycles-drafting board agendas, compiling packs, attending committee and board meetings, minuting complex discussions and managing action logs
• Regulatory Compliance & Standards: Guide board compliance with Corporate Governance Codes, Central Bank of Ireland (CBI) Fitness and Probity Standards, Conduct Standards and the Individual Accountability Regime
• Statutory & Regulatory Returns: Manage and execute statutory submissions to the Irish Companies Registration Office (CRO) and the Central Bank in a timely manner
• PCF & CF Onboarding: Coordinate fitness and probity documentation for Pre-Controlled Functions (PCFs) and Controlled Functions (CFs) and manage CBI Individual Questionnaires (IQs)
• CBI Portal Administration: Serve as Portal Administrator, managing user access rights and filing both scheduled and ad hoc regulatory returns
• Corporate Actions & Entity Lifecycle: Lead AGM/EGM preparations, oversee company and ICAV incorporations and handle document notarisation and apostilling
• Database Management: Maintain and update statutory registers using Blueprint or Diligent Entities

Skills, Knowledge & Experience

• Experience: Minimum 7+ years' dedicated experience as a Funds Company Secretary
• Regulatory Expertise: Deep technical knowledge of the Companies Act, ICAV Act, CBI corporate governance and Individual Accountability/Fitness & Probity regulations
• Technical Proficiency: Extensive hands on experience with Blueprint, Diligent Entities, or equivalent governance platforms
• Core Competencies: Advanced minute writing ability, meticulous attention to detail, exceptional time management and a track record of handling high volume deadlines
• Personal Attributes: Energetic, collaborative, highly professional and comfortable managing confidential data with complete discretion