Senior Executive Officer, School Governance (Locality East)

Job Reference: )Primary Location : Antrim-Belfast-Belfast OfficeOther Locations :Down-Dundonald-Dundonald OfficeContract Type : Fixed-Term/Secondment opportunity (May be subject to extension or may be reduced for any valid reason)Duration of Contract/Contract End Date : 31 January 2027Status : Job-ShareHours per Week : 18 hours per weekWorking Pattern : Flexible with Job Share Partner.Grade/Scale : Senior Executive Officer NJC pts 23 - 26 £34,434 - £37,280 per annum pro rataAdditional Allowance(s) : Not ApplicableAnticipated Interview Date(s) : TBCAdditional Information: Please note this is a Locality East post and base will be determined upon appointment from locations listed. This post is advertised initially on a part time basis (job-share arrangement), when the job-share arrangement ceases it may be advertised again as a full-time opportunity in future.JOB DESCRIPTIONRESPONSIBLE FOR: May have supervisory responsibilities for SDS administration team staff or may organise and manage a specialised area of work.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.Locality postholders must be based in an office within the designated locality area, or a specific office within the locality as required.JOB PURPOSETo organise and manage a small team of staff providing high quality, efficient and effective administrative support within a designated team, or manage a specialist area of work within the School Development ServiceThe postholder may have supervisory responsibilities for members of staff organised in groups or teams as necessary and will be responsible for the day-to-day management of functional activities within a discrete operational area.Some specific knowledge of the functional area or specialist area will be required to provide advice and guidance to EA staff, school staff and Governors, and other third parties as appropriate;The post holder will be required to exercise judgement or discretion within a framework of rule, practice and precedent and will be required to identify and select the most appropriate course of action from a range of options.Work may involve undertaking research and investigation, analysis of results and drawing up recommendations. The post will involve review of existing practices and identification and implementation of new solutions to operational problems.MAIN DUTIES AND RESPONSIBILITIESStaff Management and Service DeliveryResponsible for delivering an efficient and effective aspect of the administration service for the School Development Service. This may involve managing the work of staff across a number of offices.Where required the post-holder will manage a dedicated support team by assigning work, co-ordinating activities, and dealing with recruitment and resourcing issuesWhere required the post-holder will undertake line management responsibilities (including approving annual leave requests, dealing with any attendance management/disciplinary issues) for a number of staff; across different offices as required.Where required the post-holder will review the performance of reporting staff, identifying individual/team training requirements and initiating further training for professional and personal development.Specialist Advice & SupportAssist with the review and revision of policies, procedures, guidelines and work processes as required in consultation with senior staff to impact positively on service delivery.Contribute to the delivery of projects and continuous improvement of the service.Contribute to the Business Plan setting, reviewing, and/or identifying performance measures and targets for the effective and efficient delivery of service.Provide accurate and timely management reporting information as required, undertake research and contribute to policy formation.In conjunction with line management, ensure that business risks are identified, documented, controlled and mitigated.Contribute to developing effective Management Information Systems for use across the School Development Service to inform practice.Ensure effective communication within own team, with the other administrative teams within SDS, and across localities.Use ICT resources such as Capita One/EMS, C2k, the EA Portal, MS Teams and SharePoint to provide an efficient and effective administration service.Team specific duties and responsibilities (Locality)Postholder will work within the following team and will have the specified duties and responsibilities:School GovernanceProvide administrative support for the School Governance locality team in relation to all aspects of the governor administration process, including implementation of arrangements for governor reconstitution and governor membership.Provide advice and guidance on relevant policies, schemes and frameworks for school governance to schools, governors and staff within the locality.Deliver the aspects of administration relevant to School Governance in the locality: for example; Leadership PRSD, School Calendars, Expulsions for controlled schools, Membership and Teaching Appointments.Other ResponsibilitiesComply with the Authority's policy on General Data Protection Regulations (in particular processing sensitive personal information).Undertake other related duties within the grade and competence of the post-holder, to support the efficient delivery of the School Development Service as required.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.PERSON SPECIFICATIONNOTES TO JOB APPLICANTS1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.3. The stage in the process when the criteria will be measured is outlined in the table below.4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.Section 1 - Essential CriteriaThe following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.Factor Essential Criteria Method of AssessmentQualifications/ExperienceHold a HNC/HND or above examination qualification or above and have three years' demonstrable experience of working within an administrative role;ORhave five years' demonstrable experience of working within an administrative role.Demonstrable experience in the use of Microsoft applications.Shortlisting by Application FormKnowledgeDemonstrable knowledge of a range of School Development Service policies, procedures, practices, systems and operations.Demonstrable knowledge of effective approaches to service delivery and service improvement.Demonstrable knowledge of general Data Protection Regulations and Freedom of Information issues.Shortlisting by Application FormOtherWillingness to occasionally work outside of normal working hours.The successful candidate will be required:to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;ORbe able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.Shortlisting by Application FormSection 2 - Essential CriteriaThe following are additional essential criteria which will be measured during the interview/selection stage in line with EA's Game Changing People Model . click apply for full job details