Senior Executive Assistant to the President, Europe

Role summary

You will be the senior right-hand to the President, Europe-delivering high calibre, proactive executive support across a fast-moving, matrixed and multi-country commercial organisation. You will manage complex calendars and travel, shape agendas and communications, coordinate large-scale meetings and events, and act as a trusted representative with senior internal and external stakeholders. This is a visible role with broad influence that will help drive commercial priorities across the region.

Key responsibilities

• Provide high-level diary and email management across multiple time zones, anticipating priorities and resolving conflicts autonomously.
• Manage end-to-end international travel (multi-country itineraries, visas, logistics) with cost control and occasional out of hours oversight.
• Prepare briefing packs, meeting agendas, talking points and executive level presentations for leadership meetings, ExCom and board level interactions.
• Work across multiple functions, independently managing the calendar, anticipating priorities and overseeing correspondence ensuring timely responses, triaging appropriately and tracking actions to closure.
• Coordinate complex meetings, town halls, conferences and leadership visits (virtual and in person), including logistics, pre reads and follow up actions.
• Act as a primary interface for senior internal and external stakeholders (Country Heads, Commercial leaders, Non Executive Directors, customers, regulators, investors and media where required).
• Oversee expense management, purchase orders and vendor engagement; monitor departmental spend and identify cost efficiencies.
• Maintain confidential records and handle sensitive information with the highest discretion.
• Lead and develop the administrative community for Europe Commercial (best practices, cross team coverage, onboarding and mentoring).
• Utilise Digital & Data tools and implement and manage collaborative Tech tools, SharePoint sites and business systems; provide training and support to the team.
• Proactively resolve issues, escalates when appropriate, and drive projects to completion on behalf of the President, Europe.

What you'll bring - essential

• Proven experience supporting C suite or senior commercial leaders in a large, complex international organisation.
• Strong track record organising extensive international travel and large-scale, multi stakeholder events.
• Excellent written and verbal communication; strong presentation and PowerPoint skills.
• High level of discretion and demonstrated experience handling confidential and sensitive information.
• Strong organisational, prioritisation and problem solving skills; ability to operate calmly under pressure and to tight deadlines.
• Proficiency with MS Office (advanced PowerPoint, Excel), Outlook and virtual meeting platforms.
• Experience with GSK systems or similar (Concur, Workday, SharePoint, Procurement systems) or the ability to learn quickly.
• Comfortable representing the President, Europe with senior leaders and external partners across cultures and countries.

Desirable

• Experience supporting commercial functions (Sales, Marketing, Market Access) or working closely with Global and Regional leads.
• Familiarity with budget monitoring, POs and simple financial governance.
• Previous experience mentoring or leading administrative colleagues across multiple sites.

Skills & competencies

• Executive presence, polished and professional in business forums.
• Anticipatory mindset: proactive, resourceful and able to act with limited direction.
• Strong stakeholder management and influencing skills across hierarchical and cultural boundaries.
• Meticulous attention to detail and commitment to quality.
• Continuous improvement mindset-comfortable introducing new tools and ways of working.

Working model & location

Hybrid working model. The role is Europe-focused with regular on site presence required (GSK HQ).

Equal Opportunity Employer

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

Adjustments & support

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities, contact us at where you can also request a call.