Senior Executive Assistant - Logistics & Exec Support

Our client is seeking a polished and highly dependable Executive Assistant to provide first-class support to senior leadership within a busy UK logistics environment. This position is central to the smooth running of the executive office and will suit someone who is proactive, discreet, and confident managing competing priorities in a fast-moving business.

Key Responsibilities

• Provide high-level administrative support to senior executives, including diary management, travel coordination, and meeting scheduling.
• Manage incoming communications, screen calls and emails, and prioritise correspondence on behalf of executives.
• Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
• Coordinate internal and external meetings, including leadership meetings, board meetings, and stakeholder engagements.
• Support project coordination and follow up on key actions across departments.
• Arrange domestic and international travel, accommodation, and itineraries.
• Maintain confidential records, documents, and executive files with a high level of discretion.
• Liaise with internal teams, clients, suppliers, and external stakeholders in a professional manner.
• Assist with event planning, executive visits, and business functions.
• Monitor deadlines, key deliverables, and operational priorities to ensure executives remain well prepared.
• Support budget tracking, expense processing, and invoice administration where required.
• Contribute to process improvements that enhance efficiency within the executive office.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role.
• Experience working in logistics, supply chain, transport, manufacturing, or another fast-paced operational environment is preferred.
• Excellent organisational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and problem-solving ability.
• Ability to work independently and collaboratively across teams.
• Comfortable operating in a deadline-driven and changing environment.
• A proactive approach with the confidence to anticipate executive needs.
• Educated to A-level or equivalent; additional business administration qualifications would be beneficial.

• Competitive salary: £35,000 - £50,000 per annum
• Annual performance-related bonus
• Pension scheme
• Private healthcare
• Generous annual leave entitlement plus public holidays
• Hybrid working options, where applicable
• Career development and training opportunities
• Employee assistance programme
• Life assurance
• Company events and wellbeing initiatives

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Country-Specific Declarations While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions:

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:

• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment

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