Senior Associate Management Support Administrator
Posted 13 hours 21 minutes ago by Norfolk and Suffolk NHS Foundation Trust
Main area Administration Grade Band 4 Contract Fixed term: 9 months (or Secondment) Hours
- Part time
- Flexible working
22.5 hours per week Job ref 246-CEN-A
Site Various sites - Central Norfolk (Hellesdon Hospital, Julian Hospital, City Centre) Town Hellesdon Salary £28,392 - £31,157 gross per annum pro rata Salary period Yearly Closing 30/06/:59
Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.
We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.
Job overviewWe have exciting opportunities to recruit to a part time Senior Management Support Administrator within the Central Norfolk Locality.
The post will be providing administrative and secretarial support to our Associate Director of Operations.
The role requires strong admin / PA experience as you will be responsible for supporting with diary management, email monitoring, minute taking, complex reports and audit work and much more.
We require enthusiastic and passionate administrators who are able to work with a keen eye for detail and proactive mindset.
Main duties of the jobProvide accurate, prompt and efficient secretarial / administrative support to the management team which may include presentations / spreadsheets including complex reports.
Ensure the workload of the management support team is prioritised to ensure patient safety and meet quality standards.
To raise agendas, take and process minutes for teams (across the care group).
Participate in ongoing audits and service development as directed by Management.
Diary management as required for team members to include appointments / meetings, regular commitments to assist in organising the workload.
There may be a requirement to supervise admin staff, completing regular monthly supervision sessions and yearly appraisals.
Person specification Qualifications- Pitman / RSA III Typing / Word Processing
- Advanced Level NVQ 2 Customer Services
- NVQ 3 Business Administration or equivalent
- Understanding and experience in full range of secretarial procedures
- Experience at PA level
- ICT skills including MS packages
- Interpersonal skills
EQUAL OPPORTUNITIES: Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.
As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy (outlined in the Person Specification). We encourage you to indicate your eligibility through TRAC jobs when applying.
Disclosure and Barring Service CheckThis post may be subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.