Senior Administration Officer - Pre-Release Team (South Central)
Posted 15 hours 30 minutes ago by Ministry of Justice
Permanent
Full Time
Other
Oxfordshire, Bicester, United Kingdom, OX252
Job Description
Full Time, Part Time, Part Time/Job Share, Flexible Working
Vacancy Approach
External
Location
Region
South Central
Closing Date
04-Sep-2026
Business Unit
NPS South Central Public Protection (2021)
Post Type
Permanent
Other
Number of jobs available
1
Reserve List
12 Months
Job ID
20962
Descriptions & requirements Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support thework of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and BusinessManager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff
Summary
The purpose of the role is to ensure efficient and effective business support andoperational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidentialnature of the information handled whilst working in this position
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Behaviours
37
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to aMoJoffice location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance withthe HMPPS' Flexible Working policy.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years' service, plus public holidays.Leave for part-time and job share posts will be calculated on a pro-rata basis
Pension
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).Please visit for further information.
Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme click apply for full job details
Vacancy Approach
External
Location
Region
South Central
Closing Date
04-Sep-2026
Business Unit
NPS South Central Public Protection (2021)
Post Type
Permanent
Other
Number of jobs available
1
Reserve List
12 Months
Job ID
20962
Descriptions & requirements Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support thework of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and BusinessManager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff
Summary
The purpose of the role is to ensure efficient and effective business support andoperational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidentialnature of the information handled whilst working in this position
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems,databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety ofpurposes to support effective divisional, functional or cluster businessactivity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain)Divisional, functional or cluster Registers such as Serious Further Offences,Freedom of Information, Accidents, Complaints, inputting data, monitoringagreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenanceofrelated records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist withPurchase Orders where required, and within the agreed procurementarrangements
- Attend meetings and events to represent the relevant Business Manager asagreed from time to time
- Ensure the timely reporting of problems, including repairs, defects andsecurity issues with the building(s) to facilities contractors and maintainprogress to reach satisfactory conclusions and ensure equipment is in goodworking order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
Reporting issues locally and to the Divisional HS&F Manager. Maintainingregisters and coordinating training. - Act as Cardinus Assessor, First Aider and Fire Warden and take forwardactions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance,attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division
- Write reports to support the effective operation of theDivision/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, stylesand approaches
- Contribute to the management of the Division/Cluster/Function
- Manage own resources and take responsibility for own professionaldevelopment
- Liaise with staff to receive, collate and analyse information, developingsystems and compiling reports as necessary . Using data to identify trendsand taking appropriate action to maintain and enhance performance.
- Ensure that all reasonable precautions are taken towards the maintenance,security and confidentiality of written and electronically stored material, inline with the requirements of the Data Protection Act and InformationSecurity Policies and Procedures.
- To ensure that all team resources, are deployed cost effectively and providebest value
- Undertake (or support locally if the role is held divisionally) the Knowledgeand Information Liaison Officer role offering advice and guidance to OMs incompleting such requests and work with Data Access Compliance Unit tocomplete responses. Acting as Record Retrieval Requestor in line withdivisional, function or cluster arrangements.
- Demonstrate pro-social modelling skills by consistently reinforcing pro-socialbehaviour and attitudes and challenging anti-social behaviour and attitudes
- To work within the aims and values of NPS and HMPPS
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Behaviours
- Changing and Improving
- Making Effective Decisions
- Delivering at Pace
- Managing a Quality Service
- Developing Self and Others
- Demonstrate previous administration experience, and experience of providing a wide range of management support activities
- Evidence of providing support and assistance to colleagues in delivering aquality service.
- NVQ Level 2 or equivalent
- GCSE Grade A-C in English and Maths (or equivalent)
- IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)
37
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to aMoJoffice location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance withthe HMPPS' Flexible Working policy.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years' service, plus public holidays.Leave for part-time and job share posts will be calculated on a pro-rata basis
Pension
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).Please visit for further information.
Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme click apply for full job details