Senior Accounts Co-ordinator, Maternity Cover

Senior Accounts Co-ordinator - Maternity Cover

Who we are

Quod is a highly regarded, independent consultancy working on some of the highest profile projects in the country. We pride ourselves on professionalism and providing honest commercial advice to achieve the right outcomes.

Quod became an employee-owned business in December 2021, placing our future in the hands of our employees. We are an equal opportunities employer and welcome applications from all suitably qualified persons.

We are looking for a Senior Accounts Co-ordinator with experience in Billings time/material to join our finance team in Soho, London. This is a fast-paced role with high volumes of invoice processing.

Key responsibilities

• Ensure all timesheets, chargeable expenses, and third-party invoices for both London and Leeds offices are input into the system.
• Assist with timesheet input as needed.
• Run reports in UNIT4, transfer data to the bespoke Excel WIP database, and check for accuracy before emailing and distributing to Project Managers.
• Undertake monthly invoicing, including billing actions, transfer of chargeable time, write-offs, and credit notes.
• Track WIP reports and liaise with project managers regarding any missing reports.
• Distribute monthly WIP reports.
• Maintain detailed records of WIP provisions and write-offs for auditing.
• Review and manage aged WIP with project managers to ensure revenue accuracy and proper accounting procedures.
• Update finance spreadsheets and records, including invoice tables, WIP reports, and job codes.
• Prepare weekly time reports for clients to raise invoices and obtain payment approvals.
• Process invoices for sub-consultants.
• Provide fee analysis to Project Managers as needed.
• Maintain records for annual audits and assist with audit queries.
• Generate missing timesheet reports and follow up with Project Managers.
• Cover billing during team absences.
• Assist other Accounts Coordinators as required.

Requirements

• Experience with Time & Material billing.
• Background in a consultancy, professional services, or similar environment.
• WIP management experience and understanding of WIP processes.
• Strong organizational and prioritization skills.
• Experience with UNIT4 highly desirable.
• Attention to detail and interpersonal skills.
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word.
• Timesheet software experience is a plus.
• Positive, hardworking attitude.

What we offer

• Competitive salary and benefits.
• Pension scheme.
• 28 days annual leave plus public/bank holidays.
• Additional benefits after probation, including discretionary bonus, private medical insurance, health cash plan, private GP, professional memberships, travel loans, and cycle scheme.

We promote an inclusive culture and are committed to diversity. We support flexible working and employee well-being, and are proud to be a Disability Confident employer. We encourage applications from all backgrounds and are happy to accommodate those requiring adjustments during recruitment.

How to apply

If interested, please complete the application form, attach your CV and cover letter. All applications will be treated confidentially.

Reasonable adjustments

If you require adjustments to participate in the recruitment process, contact the People Team at .