Sales Administrator

Job Specification

Job Title

Sales Support Administrator

Location

Sutton, Surrey (SM1) - Hybrid Working

Hours

Monday to Friday, 9:00am - 5:00pm

Reporting To

Operations Director / Business Support Manager (as applicable)

Role Overview

We are seeking a proactive, highly organised, and detail-oriented Sales Support Administrator to join our growing team. Operating within a busy recruitment business specialising in the mining sector, you will provide essential support across Sales, Business Development, Operations, and Compliance functions.

This varied position requires a confident administrator who can manage multiple priorities, maintain accurate records, produce high-quality reports and presentations, and support key operational processes. The successful candidate will thrive in a fast-paced environment and enjoy working collaboratively with internal stakeholders across the business.

Key Responsibilities

Sales & Business Development Support

• Maintain, update, and manage documentation within the CRM system, ensuring accuracy, consistency, and completeness.
• Prepare and distribute Business Development meeting agendas, notes, and follow-up actions.
• Produce and coordinate the weekly Business Development PowerPoint presentation.
• Compile, maintain, analyse, and distribute KPI reports and business performance data.
• Prepare quarterly Excel reporting packs and business intelligence reports.
• Create, edit, and format professional reports, presentations, proposals, and PDF documentation.
• Ensure all sales and marketing materials remain current, accurate, and aligned with company branding standards.
• Support the Sales Team with administrative tasks, reporting requirements, and client documentation.
• Assist in producing information and reports to support commercial and business development activities.

Operations & Compliance Support

• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Support employee visa applications and associated administration, ensuring documentation is completed accurately and within required timescales.
• Produce ad hoc HR-related documentation, including employment verification letters, visa support letters, and employer declarations.
• Assist with internal and external audits and support compliance activities relating to company procedures and ISO accreditations.
• Maintain compliance records in accordance with ISO 9001 and ISO 27001 standards.
• Prepare and submit Director expense claims and reimbursement documentation to the Finance Team.
• Maintain travel insurance records and associated compliance documentation.
• Support the maintenance, accuracy, and reporting of operational data and management information.
• Undertake additional administrative projects and business support tasks as required.