Recruitment and Contractor Coordinator

Overview

Music wouldn't exist without the work of songwriters, composers and publishers. We're here to represent them and make sure that they are paid for their work. After more than a century in the industry, we continue to innovate as a world-leading organisation.

You will provide administrative support for recruitment activities and manage contractor onboarding and compliance. This role ensures smooth hiring processes, accurate documentation, and adherence to legal and organisational standards for permanent fixed term contract and contractors.

Responsibilities

• Post job advertisements on internal and external platforms.
• Screen applications and forward shortlisted candidates to hiring managers.
• Schedule interviews and coordinate candidate communications. Maintain accurate candidate records in the Applicant Tracking System (iCIMS). Ensure all roles are closed out when vacancies are filled.
• Maintain the records associated with the Recruitment Agency Preferred Supplier List.
• Support the onboarding of new hires including completion of home workstation checks.
• Send SHL test to candidates.

Contractor Record Management

• Maintain complete and accurate contractor records.
• When hiring new contractors ensure that internal processes are followed and that CEST and compliance checks are completed ahead of contractor joining.
• Track and alert line managers and HRBPs to contractors approaching the end of their contract and ensure timely extensions or off boarding.
• Ensure compliance with IR35 and other relevant employment regulations both at the point of hiring and at regular intervals.
• Maintain records in the Deel platform for overseas contractors ensuring prompt sign off invoices and liaising with Finance to ensure on time release of payments to contractors.
• Maintain the accuracy of Contractor data in the IT related authoritative source.

Compliance & Reporting

• Maintain recruitment and contractor data for audits and reporting.
• Ensure adherence to company policies and legal requirements.

About you

At PRS for Music, we want you to bring the best version of yourself to work. We believe that celebrating individuality promotes a culture of acceptance and openness. Along with being whoever you want to be, in an ideal world you will also have:

• Strong organisational skills with the ability to prioritise workload effectively.
• A number of years experience working in a busy recruitment function.
• Familiarity with contractor compliance and employment legislation.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and HR systems (ATS experience preferred, ideally iCIMS).
• Attention to detail and ability to manage multiple priorities.

What's in it for you?

• We trust, value, and support our people to make the difference.
• We believe that diversity of thought and experience provides the platform for innovation and creativity.
• We are consciously inclusive and have eight Affinity Groups which you can join and make an impact.
• We invest in the development of our people to drive our ambitions forward.
• Family friendly leave including enhanced maternity and paternity, grandparent, fertility, reproductive and menopause support.
• Time to rest and recharge: 25 days holiday entitlement with the option to top up twice annually up to a maximum of 30 days.
• Employees can work from anywhere in the world for up to eight weeks of the year.
• A whole range of other benefits, including retail discounts, gym discounts, season ticket or bicycle loan.

The Process

• First stage interview will take place virtually on MS Teams.
• Second stage interview will take place in person at our London Bridge Hub.
• We use competency based questions within our interviews. This allows you to provide examples of situations where you have had to demonstrate the required skills relevant to the role you are applying for. To assist your preparation for interview, research the STAR method to aid bringing your examples to life.

Location

• We offer a hybrid working model, allowing employees to work from home up to three days a week.
• To ensure the health and safety of all our employees, if you wish to work from home for more than 2.5 days per week, we will conduct a quick and easy remote working assessment.

If you sound like you could be the right person for the job, apply now.

At PRS we are committed to equity, diversity, inclusion and belonging for all. We have taken a holistic approach to ensure that no one feels excluded regardless of age, class, sexuality, gender, race, religion, or ability. We value the needs of everyone in our organisation and strive to build an environment where our employee's contributions are recognised in order that everyone may thrive.