Records & Data Entry Admin

Job Summary

Iron Mountain is seeking a detail-oriented Records & Data Entry Specialist to join our Records Management team in Whitehall Dublin 9, D09 T9V6. This role is crucial to our new contract supporting the digitalisation of property records in Ireland. This is a 12 month fixed term contract.

Key Responsibilities

• Conduct meticulous cross-referencing of document contents within each box of deeds against established manifests to ensure all correct documents are present and ready for digitalisation.
• Perform essential data-entry tasks and sign off procedures to accurately track and reconcile document status, ensuring full compliance with internal quality standards and regulatory requirements.
• Diligently track and report any discrepancies, missing documents, or data errors, escalating issues to supervisors promptly to maintain data integrity and project timelines.
• Provide constructive feedback on document preparation and workflow processes to leadership, helping to refine standard operating procedures for greater efficiency and accuracy across the team.
• Perform light manual handling tasks, moving and organising boxes of deeds within the records facility, and collaborate effectively with scanning and warehouse operations teams to maintain a smooth workflow.

Qualifications and Skills

• Demonstrated experience in a document handling, data entry, administrative, or warehouse operations environment.
• Exceptional attention to detail, with a proven track record of maintaining high accuracy in repetitive tasks.
• A high level of English proficiency (speaking and written) is essential for document comprehension and clear communication.
• Experience with, or understanding of, records facility or warehouse operations is highly advantageous.

Benefits

• Consistent schedule: Monday to Friday, 8:30 AM to 5:00 PM shift.
• Competitive salary rewarding your expertise and dedication.
• Generous leave: 23 days annual leave + bank holidays, increasing with length of service.
• Well being support: Laya Health Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.
• Future security: Pension scheme with Iron Mountain contributing up to 7%, plus Life Assurance covering four times your annual salary.
• Voluntary benefits: Dental Insurance, Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.

Equal Employment Opportunity

Iron Mountain is an Equal Employment Opportunity Employer. If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to . Please see the Supplement to learn more about Equal Employment Opportunity.