Receptionist & Office Manager - Family Office (Marbella)

Full-Time Onsite €20,000-€25,000 Gross/Year

A prestigious and fast-evolving family office based in Marbella is looking for a polished and proactive Receptionist & Office Manager to be the first point of contact for guests & staff, manage day-to-day operations, and provide light support across its expanding portfolio of ventures. This is a rare opportunity to step into a dynamic environment with long-term growth potential as the business evolves.

Key Responsibilities

• Greet guests and visitors warmly, offering a professional and discreet first impression of the company.
• Oversee general front-desk and reception duties, including managing phone calls, mail/post, packages, and deliveries.
• Monitor and respond to general office emails and correspondence.
• Maintain order, presentation and preparation of shared areas, meeting rooms, and common office supplies.
• Coordinate office calendars and assist in organizing meetings or appointments when needed.
• Provide support across different departments within the office as the group expands its business lines.
• Assist with light digital admin, including basic updates to the company LinkedIn page.
• Ensure smooth day-to-day operations of the office building and flag any issues requiring maintenance or external support.

Requirements

• Fluent in English and Spanish (spoken and written) - essential. German is beneficial but not required.
• Strong organizational skills and the ability to multitask in a polished and professional manner.
• Confident working both independently and as part of a wider team.
• Proficiency in tech tools (email, calendars, cloud storage, LinkedIn).
• Valid driving license and car required.
• Professional presentation, a proactive mindset, and a strong sense of discretion.
• Previous experience in reception, office coordination, hospitality, or administration preferred.

Ideal Candidate

• This role would suit someone with a warm, professional attitude and a natural eye for detail and service. A strong communicator who takes pride in their presentation and brings calm and organization to fast-moving environments.

On Offer

• €20,000-€25,000 gross per year, paid across 12 monthly installments
• Permanent, full-time contract with long-term growth potential
• A unique opportunity to begin a career in the exclusive world of family offices, with exposure to high-level operations and room to grow as the office expands
• A friendly, international, and fast-paced environment with a collaborative and supportive team culture