Receptionist Administrator
Posted 16 days 22 hours ago by Morgan Spencer
£13 - £14 Hourly
Permanent
Not Specified
Other
London, United Kingdom
Job Description
Reception/AdministratorLondonThe Client:-Is one of the largest independent grant-making organisations in the UK. There mission is to help people overcome disadvantage and lack of opportunity, so that they can realise their potential and enjoy fulfilling and creative lives. They have a particular interest in supporting young people and a strong belief in the importance of the arts.The Foundation is based in light and recently refurbished offices near King's Cross in London. The design and facilities, we hope, foster collaboration and networking between the staff and amongst grantees. They aim to be more than a grant-maker in that, as well as providing funding, they endeavour to develop excellent relationships to work with and alongside those we supportThe Role:-Reception
- Answering the main switchboard and dealing with queries, providing basic advice to applicants as required.
- Welcoming visitors and directing them to the relevant staff member.
- Sorting incoming post and receiving deliveries and passing on to the appropriate staff member.
- Dealing with outgoing post and parcels and ensuring their timely despatch.
- Booking couriers and taxis as required.
- Monitoring the general email inbox and dealing with enquiries.
- Co-ordinate use of meeting rooms, ensuring appropriate arrangements are in place to enable meetings and events to run smoothly.
- Help prepare rooms for meetings in required layouts - this may involve light physical work such as moving tables/chairs.
- Oversee catering requirements for meetings and events and assist with the provision of catering services eg: set up tea/coffees and replenish as required, bring in sandwich lunches when required, clear away after events and ensure all crockery etc is clean and returned to storage areas.
- Co-ordinate and help provide any special requirements for meetings eg: name badges, welcome desks etc.
- Provide administrative support to Director of Finance and Resources eg: booking meetings, copying and circulating papers, maintaining systems, filing
- Provide administrative support to the HR officer, including maintain systems, copying papers, arranging diary appointments.
- Support the Finance and Resources team as required providing ad hoc administrative support as needed.
- Assist with the efficient running of the buildings, including the building project eg: liaison with suppliers, booking maintenance visits, sourcing equipment etc.