Reception & Office Coordinator

ABOUT THE ROLE

We are seeking a reliable and professional Temporary Reception & Office Coordinator to support the day to day operations of our central London office. Working independently during morning and early afternoon hours (08:00 - 14:00), you will act as the first point of contact for clients, partners, and visitors, creating a welcoming and professional environment while ensuring the office runs smoothly and efficiently.

ROLE RESPONSIBILITIES

• Act as the first point of contact for all visitors, providing a professional and welcoming reception experience
• Maintain a consistently professional and presentable reception area at all times
• Handle general correspondence, including drafting and responding to emails
• Conduct routine office and safety checks, ensuring timely resolution of any issues
• Oversee meeting room scheduling and availability via Outlook calendars
• Prepare meeting spaces for internal and external use, ensuring they are clean, fully equipped, and presentation ready
• Coordinate catering and refreshments, including advance ordering for meetings
• Ensure all visitors are registered, have Wi Fi access, and are supported throughout their visit
• Manage office access systems, including issuing and maintaining passes
• Oversee courier services, deliveries, and post (inbound and outbound), ensuring timely processing and distribution
• Maintain office supplies, including stationery, consumables, and meeting room provisions
• Monitor and report maintenance issues, liaising with service providers through to resolution
• Liaise with cleaning and facilities providers to maintain a high standard of office environment
• Partner closely with the London based Executive Assistant to ensure seamless coordination
• Assist with internal and external events, including preparation of materials and room setup
• Provide administrative support to Executive Assistants and the wider team as required, including document preparation (printing/binding)
• Undertake additional duties as required to support the smooth running of the office

WHAT WE ARE LOOKING FOR

• Professional, approachable, and confident in dealing with a wide range of individuals, including external visitors and internal stakeholders
• Strong communication skills, both written and verbal
• Highly organised, with the ability to manage multiple tasks and prioritise effectively
• Excellent attention to detail and accuracy
• Flexible and adaptable, with the ability to respond to changing priorities

WHAT WE CAN OFFER YOU

This role offers a competitive salary and a benefits package including private medical health insurance.

LOCATION AND CONTRACT TYPE

Part time (6 hours), 12 month fixed term contract. Expected to be in our London Victoria office 5 days a week.

FOSTERING A CULTURE OF BELONGING AND INCLUSIVITY

We're committed to creating a workplace where every individual feels valued, respected, and included. As an Equal Opportunity Employer, we actively cultivate an inclusive culture where diversity thrives, and we empower our colleagues to drive meaningful change within our organization through Employee Engagement initiatives and value champion networks.

If this role sounds like a good fit for you, please submit your application.