RAMS & PTW Coordinator

RAMS & Permit to Work Coordinator (Contract)

Client: Tier 1 principal contractor

Project: Major electricity transmission infrastructure project

Location: Peterhead, Aberdeenshire (site based)

Reports to: Construction Manager

Work pattern: Monday to Friday

THE ROLE

The client is a Tier 1 principal contractor delivering a major electricity transmission project near Peterhead. They need a RAMS & Permit to Work Coordinator to administer, coordinate, review and control the Risk Assessment and Method Statement (RAMS) and Permit to Work (PTW) processes across the project.

You'll help plan and carry out construction work safely by making sure every activity is properly assessed, documented, communicated and authorised before it starts. You'll work closely with site management, supervisors, subcontractors and the Health, Safety & Wellbeing team to keep the project compliant with company procedures, client requirements and legislation.

Working relationships: the site management team, engineers, the Health, Safety & Wellbeing team, subcontractors and the customer. The role has no direct reports and no budget responsibility.

KEY RESPONSIBILITIES RAMS management

• Coordinate the submission, review and approval of all subcontractor and internal RAMS.
• Make sure RAMS are submitted on time, before work starts.
• Review RAMS for completeness, accuracy and suitability before they go for management approval.
• Check that risk assessments properly identify hazards, control measures and residual risks.
• Keep a live RAMS tracker showing status, approvals and expiry dates.
• Issue approved RAMS to the right site teams and work activities.
• Watch for changes in scope and make sure RAMS are revised when needed.
• Archive and keep records in line with project and company requirements.

Permit to Work coordination

• Manage the site Permit to Work system and its records.
• Coordinate the issue and closure of permits, including excavation, hot works, electrical, confined space, temporary works, lifting operations, isolations and working at height.
• Check that supporting documents are in place before a permit is issued.
• Keep permit registers up to date and make sure every permit stays current and valid.
• Highlight conflicts between activities and permit requirements.
• Support permit audits and compliance inspections.

Compliance and assurance

• Make sure all activities comply with company procedures, client requirements and legislation.
• Help with site inspections and audits of safe systems of work.
• Check that work follows the approved RAMS and permit conditions.
• Spot gaps in documentation and escal
• Support investigations into permit breaches and procedural non-conformances.
• Provide administrative support during internal and external audits.

Communication and coordination

• Work with project managers, engineers, supervisors and subcontractors on what documents are needed.
• Attend planning, coordination and safety meetings as needed.
• Give advice and guidance on document requirements and permit processes.
• Support daily activity planning by coordinating permits and approved work packs.
• Keep communication flowing between the operational and safety teams.

Documentation and reporting

• Keep electronic and paper records of RAMS, permits and supporting documents.
• Produce a weekly report on RAMS and permit status.
• Track outstanding actions and approvals.
• Run the project's document control for safe systems of work.
• Support mobilisation and demobilisation from a compliance point of view.

ABOUT YOU

• You've worked in a RAMS, permit or HSQE coordination role on large construction, utilities or energy projects.
• You have experience on transmission, substation or other major infrastructure sites.
• You know CDM 2015, HSWA 1974 and permit to work principles well.
• You're organised and keep good records. You can push back on subcontractors when RAMS aren't good enough.
• You have a CSCS card, plus SMSTS or SSSTS.
• Desirable: NEBOSH Construction or General Certificate, IOSH, temporary works awareness, and experience of electrical or HV isolation systems.