Purchase Ledger Administrator

Overview

Purchase Ledger Administrator Fixed Term Contract (Approx. 16 Weeks) 37.5 hours per week Location: Tewkesbury

An established and successful organisation based in Tewkesbury is seeking an experienced Purchase Ledger / Accounts Payable Administrator to join its Finance team on a fixed term contract for approximately 16 weeks.

This role will support the day-to-day financial operations of the business, ensuring supplier accounts are maintained accurately and invoices are processed efficiently.

A structured handover of around three to four weeks will be provided, along with ongoing support from a friendly and collaborative finance team.

Responsibilities

• Set up and maintain supplier accounts within the purchase ledger, ensuring accuracy and compliance with company procedures.


• Match invoices to purchase orders and delivery notes, checking details including VAT and authorisation.


• Manage invoices through the internal approval system and ensure timely transfer to the accounting system.


• Respond to supplier enquiries professionally via phone and email.


• Monitor unauthorised or held invoices and liaise with managers to resolve queries.


• Reconcile supplier statements and aged creditors, investigating and resolving discrepancies.


• Process weekly BACS payments, cashbook entries, and petty cash transactions.


• Maintain accurate filing and scanning of invoices and financial documentation.


• Produce monthly statutory reporting and maintain supplier records.


• Identify opportunities to improve processes within Accounts Payable.

About You

• Previous experience in an Accounts Payable, Accounts Office, or Purchase Ledger role.


• Strong organisational skills with excellent attention to detail.


• Confident communicator able to liaise with suppliers and internal teams.


• Ability to manage multiple tasks and meet deadlines.


• Positive team player with a flexible approach.


• Good IT skills including Excel, Word, and Outlook.


• Experience using Sage or similar accounting software would be advantageous.

This is a great opportunity to join a supportive finance team within a well-established local organisation for a fixed term assignment starting in March.

How to Apply

Apply now and a member of the Workforce team will be in touch to discuss the role and next steps.

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).