Property Project Manager

Key Areas of Responsibility Property & Maintenance Management

• Manage maintenance of all stores and head office locations ensuring compliance with legislation and health & safety standards.
• Coordinate planned preventative maintenance (PPM) and reactive maintenance activities.
• Log and monitor maintenance requests through CAFM systems and allocate to contractors.
• Liaise with stores and contractors to arrange access and ensure completion of works.
• Verify that agreed contractor work has been completed satisfactorily and resolve any deficiencies.
• Manage central services including maintenance, waste management, recycling, security, and utilities.
• Respond appropriately to emergencies or urgent property issues.

Project Management & Store Development

• Support and manage the roll out of new stores, refits, concept stores, and shop-in-shop developments.
• Maintain project plans, schedules, budgets, and documentation for all projects.
• Coordinate contractors, designers, and internal stakeholders to ensure timely delivery of projects.
• Monitor project risks and issues, proposing solutions where required.
• Ensure minimal disruption to store operations during development or maintenance work.
• Prepare project reports, presentations, and documentation for stakeholders.
• Maintain project management calendars and ensure key milestones and deadlines are met.

Stakeholder & Contractor Management

• Manage relationships with landlords, building surveyors, contractors, and third-party suppliers.
• Organise and attend project meetings, documenting actions and follow-ups.
• Facilitate communication between stores, contractors, and head office teams.
• Accompany landlords and surveyors on property inspections and agree scopes of work.
• Ensure stakeholder views are managed towards the best project outcomes.

Cost & Budget Control

• Monitor project budgets, costs, and expenditures.
• Obtain and evaluate contractor quotations and tender submissions.
• Prepare CAPEX proposals for approval where required.
• Ensure value for money through cost comparisons and contract negotiation.
• Support financial planning and budgetary control for property projects.

Health, Safety & Compliance

• Ensure all premises comply with relevant legislation including health, safety, and environmental standards.
• Prepare and submit works permits and compliance documentation where required.
• Maintain accurate property and project records and documentation.
• Support the implementation of safety procedures and safe working practices across all projects and maintenance works.

Administration & Reporting

• Maintain property records, documentation, and filing systems.
• Prepare project documentation, reports, and meeting minutes.
• Provide administrative support relating to property, maintenance, and project activities.
• Regularly update senior management on project progress and maintenance workflows

Skills & Experience Required

• Experience in property, construction, retail fit-out, facilities management, or a related field.
• Strong project management and organisational skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent communication, stakeholder management, and negotiation skills.
• Strong analytical and problem solving ability.
• Good commercial awareness and cost management skills.
• Ability to work both independently and as part of a team.
• Strong IT skills including Microsoft Office (Excel, Word, Outlook, Project).
• Working knowledge of AutoCAD and construction/maintenance processes.
• Knowledge of facilities legislation including health & safety and environmental regulations desirable.

Qualifications (Desirable)

• Relevant degree or professional qualification in property, construction, facilities, or project management.
• Professional membership (e.g., RICS, RIBA, BIFM) desirable.

Benefits

We value our teams for always going the extra mile and reward this with great benefits, including:

• A generous discount scheme for you, your family, and friends
• Annual leave that will increase with length of service
• Pension Scheme
• Holiday Purchase Scheme
• Refer a Candidate Scheme
• Mental health, wellbeing and legal support from our expert health and wellbeing partners Health Assured
• Bike to work scheme
• A Volunteer Day with a charity of your choice
• Social events and activities throughout the year with our Time for Wellness and Recognition scheme
• Flexible working
• Tax Saver Travel