Property Administrator

Our client based in Cranfield are looking for an experienced Administrator with excellent communication skills to join their busy team on a Fixed Term Contract covering Maternity for a duration of 1 Year.

Role Purpose

The Property Administrator provides essential administrative, audit and coordination support across Rental compliance, Sales and Marketing.

This role ensures accurate record-keeping, smooth operational processes, and effective communication between internal teams, contractors, and external partners. The position acts as a central point of control for documentation, trackers, and reporting, supporting the efficient running of tenancies, maintenance activities, sales and marketing outputs.

Key Responsibilities

1. Compliance & Tenancy Support

• Run monthly checks on compliance and appliance trackers for all projects.
• Produce monthly summary reports for PMs/SMs to follow up with contractors.
• File and maintain all trackers within Documove.
• Ensure trackers are accessible to Touchstone and Annington Rentals teams.
• Act as a point of audit and control for documentation supporting tenancy management, maintenance visits, and statutory checks.

2. Sales & Marketing Administration

Show Homes

Maintain accurate records of show home and sales furniture, ensuring a robust audit trail.

• Coordinate access to furniture stores.

• Organise contractors for furniture removals, installations and related logistics.

Sales Admin

• Update all pending sales, reservations, exchanges and legal completions.

• Issue weekly sales reports to relevant stakeholders.

Invoices & Purchase Orders

• Check LSL monthly invoicing, approve and submit for payment.

• Raise purchase orders and process team-related invoices.

Customer Services & General Team Support

• Provide administrative cover for the Customer Services function when required.

• Assist with logging, tracking and updating customer service cases.

• Support communication with residents, contractors and internal teams to ensure timely resolution of issues.

• Carry out general administrative duties across the wider team, including document preparation, meeting support, data entry and coordination tasks.

• Contribute to continuous improvement of processes and documentation standards.

Skills & Attributes

• Strong organisational and record-keeping skills.
• High attention to detail and accuracy.
• Confident communicator with internal teams, contractors and external partners.
• Ability to manage multiple tasks and deadlines.
• Proactive, reliable and able to work independently.
• Competent with digital filing systems (e.g.Documove) and standard office software.
• Excellent MS Office skills and experience.

Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).

Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.