Project Office Coordinator

Project Office Coordinator

The closing date is 14 July 2026

NHS Band 5: Salary £32,073 - £39,043 per annum

Hours per Week: full time 37.5

Contract Type: 2 X Fixed Term (1 x FTC for 24 months and 1 x FTC for 18 Months)

Roles are based at either Portsmouth or the Isle of Wight. Please read the full job description attached.

Job Purpose

The project Coordinator role will manage a portfolio of projects, working with supervision or alongside various Project Managers to support the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. A project coordinator may be tasked, under supervision, with the direct responsibility for implementation of part of a more complex project programme of work.

Main duties of the job

To work within the digital teams to help deliver system wide health and social care projects.

Specific Core Functions

• The Digital PMO Officer works within the digital project management office and provides guidance and support to Executive Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest.
• The post holder will also provide project support activities, working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and coordination of tasks, and representing the Project Managers in their absence.
• When assigned to a project, the post holder will ensure, together with the Project Manager, that the assigned project(s) produce the required deliverables within defined quality, time, and cost constraints and to facilitate full realisation of identified benefits.
• Project manages a specific project within a site or health economy.
• Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement.
• The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to offer our staff some fantastic benefits including an on-site nursery, access to our free beach hut for long summer days, an on-site wellness centre including a gym and a swimming pool, access to our staff networks including LGBTQ, Race Equality and Disability, and awards ceremonies to recognise achievements.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation, and beliefs.

Job responsibilities Key Responsibilities

Communication and Working Relationships:

• The post holder will be providing and receiving routine information orally, in writing or electronically to inform work colleagues, patients, clients, carers, the public or other external contacts. The communication will include providing and receiving complex or sensitive information.
• Building and managing delivery plans in line with agreed priorities.
• Gathering and receiving information, often of a complex and sensitive nature.
• Communicate programme sensitive information requiring agreement or co-operation from senior project or programme managers, and stakeholder organisations, and provide advice as necessary.

Analytical and Judgement:

• Judgements involving a range of facts or situations, which require analysis or comparison of a range of options.
• Correlate and Analyse information on behalf of project managers from various sources and present to relevant project groups.
• Make a comparative assessment against known facts/information in order to highlight issues and produce trend related information.
• Identify and monitor identified risks and issues and highlight necessary action to resolve.
• Monitor progress of defined aspects of specific projects identifying problems or opportunities.

For further details, please refer to enclosed job description.

Person Specification Qualifications

• First degree or equivalent experience plus further training and experience to diploma level equivalent.
• Project Management Qualification.

Experience

• Experience of supporting the development of standard activities.
• Experience of supporting the delivery of the deployment of standard processes.
• Experience of devising and maintaining standard templates to record and measure deployment activities.
• Experience in identifying process gaps and devising methods to close those gaps.
• Experience of delivering training.
• Experience of building networks of associates in different functions.
• Experience of supporting planning activities for organisation-wide change activities.
• Experience of successful support to a projects implementation and delivery.
• Experience of successful project management and delivery.

Skills and Knowledge

• Knowledge and experience of supporting multiple projects.
• Experience of identifying roadblocks to successful project delivery.
• Experience of escalating project risks effectively.
• Experience of reporting on project delivery schedules.

Employer name

Portsmouth Hospitals University NHS Trust