Project Coordinator

Description

part time Project Co-ordinator 3 days a week in Limerick (3-6 years relevant experience required)

Key Responsibilities

Programme Coordination & Delivery

• Coordinate the end-to-end rollout of the AI Academy across all three sites
• Work with multiple external vendors to plan and schedule learning offerings
• Ensure all training sessions are appropriately resourced, scheduled, and executed

Vendor & Stakeholder Management

• Act as a key point of contact for external training providers and internal stakeholders
• Collaborate with vendors to develop and execute class schedules and learning plans
• Maintain strong communication channels to ensure alignment and timely delivery

Communications & Campaign Management

• Partner with vendors to design and execute internal advertising campaigns to promote programmes and maximise class attendance
• Maintain clear and engaging communication with employees regarding offerings, schedules, and updates

Participant Support

• Serve as the primary contact for employee queries relating to the AI Academy
• Manage learner registrations and attendance tracking
• Support situations where participants cannot attend, including rescheduling or alternative arrangements

Logistics & Operations

• Oversee room bookings, set-up, and all associated logistics across sites
• Ensure training environments are prepared and fully functional
• Manage materials, equipment, and any on-site coordination required

Funding & Administration

• Support administration of training-related funding, ensuring compliance with internal processes
• Maintain accurate records and documentation

Events & Engagement

• Plan and organise graduation ceremonies and related recognition events
• Contribute to creating a positive and engaging learner experience

Additional Support

• Provide support to other site projects during periods of lower AI Academy activity

Skills & Experience Required

• Proven experience in a project coordination, programme management, or similar role
• Excellent organisational skills with strong attention to detail
• Strong communication and interpersonal skills, with the ability to engage a wide range of stakeholders
• experience managing multiple vendors or external partners
• Ability to manage competing priorities and work independently
• Proficient in planning, scheduling, and logistics coordination
• experience supporting learning/training programmes or events is highly desirable

Personal Attributes

• Highly organised and proactive
• Flexible and adaptable to changing business needs
• Solutions-focused with strong problem-solving skills
• Professional, approachable, and customer-focused
• Strong team player with the ability to work across multiple sites and functions

Additional Information

This is a part time role (3 days per week), with set working days agreed in advance. 6 month rolling contract.

Skills

• Project management
• Project coordination

Job Title: Project Coordinator

Location: Limerick, Ireland

Job Type: Contract

Trading as TEKsystems. Allegis Group Limited. Level 1, The Chase, Carmanhall Road, Sandyford, Dublin 18, Ireland. No. 909257. TEKsystems is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at our website.

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