Project Coordinator

Project Coordinator

Closing date: 1 June 2026

As part of the Estates & Facilities (E&F), Capital Development Team the post holder will provide high level project support by assisting in the planning and delivery of projects, work packages or products. This includes planning, managing and coordinating activities to a high standard and to deadlines, as well as developing and maintaining the project library, databases and associated resource lists.

Responsible for coordinating all aspects of projects and ensuring that all stages of design development and the building contract are monitored for compliance with project requirements, and that relevant project information is controlled and communicated effectively.

Main duties of the job

• Coordination support for multifaceted, large scale construction programme and associated business cases.
• Provide administrative support for the project, including Executive Administration support to the Programme Board and Steering Group.
• Coordinate clinical user and key stakeholder design groups.
• Provide administrative support to the planning submission process.
• Support the Communications strategy and public/patient consultation events.
• Support in the preparation of key materials for workshops, meetings and events (FIC).

Job responsibilities

• Processing departmental purchasing and supplier invoices.
• Develop and maintain a project directory for consultants, suppliers and contractors.
• Support the procurement process on the project side for large scale contracts (e.g., equipping, main construction tender).
• Provide secretarial support to the team.
• Provide absence ad hoc cover/support if required for the E&F administrative team.
• Managing, reporting and updating the project folder.
• Provide administrative support to the team, including coordinating the ADC Programme Board Meeting and associated documentation.
• Coordinating the Steering Group documentation.
• Support administration associated with tender processes, processing/raising purchase orders.
• Processing payments and invoices.
• Chasing tender returns and tracking procurement packages.
• Coordinate clinical user group and key stakeholder workshops.
• Liaise with the architect to ensure design development workshops are arranged as per stakeholder programme, coordinating and responding to any amendments in programme.
• Support the sustainability and BREEAM work stream, coordinating meetings and information required in conjunction with the project support manager.
• Support the administration of workshops, where required.
• Proactively liaise with divisions to ensure appropriate attendance at workshops.

Person Specification Education

• First degree or equivalent.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.