Project Coordination Specialist

Overview

Our client, a leading organisation within the infrastructure and energy sector, is seeking a Project Coordination Specialist to support the delivery of large-scale capital projects. Reporting to the Project Manager and working closely with the Project Management Office (PMO), this role will play a key part in ensuring projects are delivered on schedule, within budget, and in line with governance requirements.

This is an excellent opportunity for a motivated project professional looking to develop their career within a dynamic project environment.

Key Responsibilities

• Support the successful delivery of large-scale infrastructure projects by assisting Project Managers and the PMO team.
• Contribute to the development and maintenance of project management plans covering scope, schedule, cost, quality, resources, communications, risk, procurement, and stakeholder management.
• Ensure project governance processes are followed and assist with reporting to senior management and key stakeholders.
• Build strong working relationships across project teams to promote compliance with established procedures and processes.
• Coordinate project communications, including the preparation of meetings, reports, presentations, and project documentation.
• Administer document management systems and maintain accurate version control across project records.
• Monitor project progress, track deliverables, and follow up on actions arising from project meetings.
• Prepare and maintain project control documentation, including schedules, financial trackers, risk registers, issue logs, and action trackers.
• Support stakeholder and community engagement activities as required.
• Assist with procurement activities, including purchase order processing, contract administration, and expenditure monitoring.
• Produce financial reports, comparing actual spend against budget and forecasting project costs to completion.
• Promote and adhere to all health, safety, and environmental requirements.
• Contribute positively to team objectives and continuous improvement initiatives.

Requirements

• Third-level qualification in Engineering, Business, Project Management, or a related discipline.
• A postgraduate qualification in Project Management would be advantageous.
• Minimum of 1 year's experience in a project coordination or project support role, ideally within infrastructure, utilities, construction, engineering, or energy sectors.
• Strong understanding of project management principles and methodologies.
• Excellent communication, report writing, and organisational skills.
• Proficiency in Microsoft Office applications and Microsoft Project.
• Experience with document management and collaboration platforms such as SharePoint, ProjectWise, ShareFile, or similar systems would be highly beneficial.
• Professional project management certification (e.g., PMP, PRINCE2, CAPM, or equivalent) would be an advantage.

What's on Offer

• Opportunity to work on significant infrastructure and capital projects.
• Exposure to multidisciplinary project teams and stakeholders.
• Career development within a growing and progressive organisation.
• Competitive salary and benefits package.

Our client is an equal opportunities employer and welcomes applications from all suitably qualified candidates.