Project Administrator

Project Administrator

The company is a large multinational engineering consultancy that undertakes works in Life Science.

Role Overview

The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required. The individual will have experience in a project administration role, ideally in the Engineering or construction industries. They must be able to work effectively with limited direct supervision, have excellent written communication skills and a good understanding of documentation management techniques. They will be working with Clients and Internal Teams.

Principal Duties

• Monitor, appraise, develop, and control the information output from the Project Team including responsibility for all reports and briefing notes.
• Monitor, appraise and control the information received from the Operators.
• Control of critical documents via a shared drive.
• Coordinate and manage documentation.
• Submit and track project documentation including Minutes of Meeting, Reports, Letters, etc.
• General administration duties including filing, reporting etc.
• Attend project meetings, record actions, and prepare meeting notes, if required.
• Draft reports and presentations for issue internally and externally.
• Compile dashboards and liaise with contributions to meet deadlines.
• Maintain knowledge of the status of project documentation at all times and be able to report internally.
• Liaise with other teams and within the wider business and other key stakeholders.
• Manage day-to-day administrative duties and ensuring procured for internal processes are in place and kept up to date.
• Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Co Operation & Communication

The successful candidate will maintain good relations with the internal team and support groups and the client.

Languages

• Fluent in written and spoken English.

Key Skills & Qualifications

• Good team player.
• Analytical, numerate and self motivated.
• Excellent written and verbal communication skills.
• Ability to prioritise, to achieve deadlines and to work with minimal supervision.
• Demonstrate initiative with managing workload.
• Strong interpersonal skills.
• Good experience and knowledge of project administration, ideally in a multidisciplinary environment.
• A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.

Additional Information

• Hybrid working.
• 2 year contract.
• Based in Cork.

EEO Statement

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer.