Project Administrator

Overview

Project Administrator • £15.00 p/h • Mon-Fri 8am-5pm • Fixed term contract of 6 months

Role Purpose

Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.

Key Duties & Responsibilities

• Time & Attendance (eApps) - Manage and validate all eApps hours for assigned projects; ensure hours align with rotas, contracts, and customer agreements; close errors, late entries, and discrepancies before payroll cut-off; maintain full audit traceability for time data.
• Payroll Administration - Prepare, validate, and submit payroll sheets in line with UK payroll cycles; resolve payroll queries (hours, rates, overtime, absences, corrections); act as the primary interface with Payroll and Operations; ensure zero-defect payroll submission.
• Orders, Purchase Orders & Invoicing Support - Raise, track, and reconcile orders and purchase orders (POs); ensure PO values, rates, and scope match contractual terms; support invoicing through accurate hour and cost confirmation; resolve PO and invoice mismatches with Finance.
• Financial & Cost Control - Maintain labour cost trackers and support budget control; provide visibility of actuals vs forecast to Project Managers; flag cost risks, revenue leakage, and non-recoverable hours early.
• Reporting, Data & Compliance - Produce accurate reports on hours, headcount, and costs; ensure consistency across eApps, payroll, and finance systems; maintain controlled records for audits and customer reviews; comply with company standards, GDPR, and customer requirements.
• Stakeholder Support - Interface with Operations, Finance, Payroll, and Customers; communicate clearly on hours, billing, and administrative status; support project mobilisation, ramp-up, and close-down phases.
• Continuous Improvement - Identify inefficiencies in admin and payroll processes; support standardisation and process optimisation across projects.

Key Outputs

• Accurate payroll, on time, every cycle
• Clean eApps data with full audit traceability
• Controlled POs and invoice-ready cost data