Project Administrator - Product and Brand

Project Administrator - Product and Brand

Whitbread Court, Porz Ave, Houghton Regis, Dunstable LU5 5XE, UK

Job Description

Posted Friday 27 February 2026 at 01:00 Expires Monday 2 March 2026 at 00:59

As the new F&B Project Administrator, you'll play an important role in supporting the Project and Programme Management teams within Food & Beverage Menu Development, ensuring the smooth updating and rollout of food and drink menus across our brands, including Premier Inn, Beefeater and Brewer's Fayre. With twice yearly menu changes and additional seasonal menus, such as Christmas, Easter and Halloween, Whitbread puts significant care into creating the best possible experience for our guests. You'll work closely and collaboratively with our Procurement, Finance and Brand Teams, as well as considering key factors like ingredient availability, cost pressures and competitor activity.

You'll ensure that our plans, systems and processes run efficiently to support seamless menu launches across the estate. You'll work closely with our internal systems to track ingredients, recipes and menu items, keeping everything accurate and up to date as changes are made.

Role: F&B Project Administrator

Contract Type: Full-Time & Fixed Term Contract until end of July 2026

Salary: Up to £28,000pa

Location: Whitbread Court working to a hybrid way of working with a minimum of 3 days in the office

Why You'll Love It Here

• Up to 10% matched pension
• Discounts: Up to 60% discount on Premier Inn stays and 25% discount on our Restaurant brand
• To work with the Senior Programme Manager & Food & BeverageProjectManagers to collate all project and governing documentation detailed andaccuratearchiving
• Manage Food & Beverage training material in line with process development timelines for all PI&R restaurants.
• Lead on creating and designing world class artwork and training materials aided by the "Indesign" programme and design agencies
• To lead the creation of the cookbooks with key stakeholders - project managers, food & beverage developmentteams (L&D's base for the rest of the training materials) inc. Posters,bookletsand other materials asrequired
• Responsible for delivering 3-way alignment meetings andfacilitatesmooth transfer of all menu development to sites, ensuring key commercials and in line with cookbooks, ensuring downstream data is transferred correctly.
• Responsible for briefing print agency and manage material through printing &facilitateprint approval process for materials. Distribution of materials in the most cost-effective way considering time constraints/training

What you'll need:

• Microsoft Office Skills (in Excel, Outlook, PowerPoint and Outlook)
• Effectiveplanning and organisationalskills
• Excellent attention to detail
• Track recordof strong organisation and co-ordinationexpertise
• Effective communication skills to internal and external customers
• Flexible and adaptable, with the ability to deliver under time and volume pressures

Be part of our Project and Programme Management Team at Whitbread

Our brands speak for themselves, but that's down to the work that our Marketing team put in. Creativity and innovation allow us to elevate our brands, gain new guests and keep our regulars coming back for more. From producing branded adverts that showcase our ever-changing hotel rooms, right through to promoting new launches, B2B and collaborating with Media agencies to deliver different digital campaigns, you'll be there using insight, data and strategy to get our brands noticed.

Whitbread Court, Porz Ave, Houghton Regis, Dunstable LU5 5XE, UK