Procurement Administrator

At TÜV Rheinland, in the Industry Service & Cybersecurity business unit, we are looking for talents who are ready to help shape the future of the industry and accompany technological progress. Our focus is on digitalization and networking in the industry, as well as the further international expansion of our services in the field of renewable energy and support for major infrastructure projects.

This applies to the functional safety of industrial plants in an era of rapidly increasing interconnectivity of components and machines - the keyword being Operational Technology Security - as well as to energy generation, utilization, and distribution, infrastructure, and network expansion.

• Pressure Equipment & Plant Engineering: Inspection, testing, and certification services focusing on pressure equipment such as pressure vessels, boilers, tanks, and piping systems.
• Elevators & Conveyor Technology: Inspection, testing, and certification services for elevators, conveyor belts, escalators, cranes, and machinery.
• Electrical & Building Technology: Evaluation, inspection, testing, and certification services for electrical, mechanical, and electronic systems.
• Industrial Inspection & Material Testing: Comprehensive inspection and testing services for industrial facilities and their materials.
• Infrastructure & Project Management: Project and construction supervision as well as integrated services for infrastructure projects.
• Energy & Environment: Technical support, certification, and testing for renewable energy and sustainable solutions.
• Cybersecurity & Functional Safety: Testing and certification services for industrial automation, IT, and OT security solutions.

Become part of a team that drives innovation and makes the world safer and more connected. With us, you can apply and expand your knowledge and actively shape the industry of the future - in an environment that fosters learning and diversity.

The Procurement Administrator will provide operational, administrative, and transactional support to the Procurement Officer, ensuring seamless delivery of procurement activities, travel coordination, fleet management support, COP-related tasks. This role is designed for an entry-level professional who will help streamline day-to-day activities while ensuring compliance with established procurement processes.

• Support the creation and processing of purchase requisitions, purchase orders, and supplier documentation in SAP Ariba (where applicable).
• Assist in gathering procurement requirements from internal stakeholders and maintain organised procurement records.
• Maintain supplier data, contract files, and procurement logs in coordination with the Procurement Officer.
• Support compliance with internal procurement policies and audit standards.
• Support employee expense and travel claim checks, ensuring alignment with company travel policies.
• Help provide basic guidance to employees using Concur or equivalent travel systems.
• Track travel-related costs and prepare summary reports for internal use.
• Assist in monitoring fleet utilization and cost-efficiency metrics.
• Coordinate with Sales, Finance, and Operations to ensure timely fulfilment and invoicing.
• Enter customer orders into internal systems with accuracy and adherence to standard procedures.
• Provide general administrative support to the Procurement Officer and Finance team.
• Undertake ad-hoc tasks and support activities assigned to meet operational requirements.

Essential Requirements:

• Undergraduate or graduate degree.
• 1-2 years of experience in procurement, administration, finance operations, or a similar support role.
• Basic understanding of procurement or supply chain principles (advantageous).
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organisational, communication, and multitasking capabilities.
• Ability to manage routine tasks efficiently while supporting multiple workstreams.
• High attention to detail, professional conduct, and commitment to confidentiality.

Preferred Skills:

• Exposure to SAP Ariba, Concur, or any ERP system (advantageous but not mandatory).
• Strong willingness to learn procurement systems, policies, and compliance frameworks.
• Proactive work approach with problem-solving mindset.