Procurement Administration Officer

Job Overview

An exciting opportunity for an administration professional to join the Department of Finance and work with the Procurement team. The post holder will provide clerical support to facilitate procurement initiatives, support the team in delivering action plans outlined in the University's Vision, Sustainability, Finance, Value for Money and Procurement strategies, and coordinate support across Finance departments.

Responsibilities

Provide clerical support; implement and deliver strategic procurement services; demonstrate administrative acumen; maintain effective working relationships with Accounts Payable, Travel and Business Expenses, Finance and Business Change; assist in achieving action plans; promote the department and team, including updating webpages.

Qualifications

• 5 GCSE (or equivalent) at grade C or above (including English and Maths) - Essential
• Experience with Microsoft Office (Word, Excel) and Google applications (Drive, Mail, Sheets) - Essential
• Experience working in a hybrid team environment and maintaining effective working relationships - Essential
• Effective written and verbal communication skills - Essential
• Experience delivering excellent customer service via virtual or face to face meetings, telephone and email - Essential
• Effective work prioritisation, paying particular regard to deadlines - Essential
• Excellent organisational skills and record keeping for legislative or audit purposes - Essential
• Ability to promote the department and team, updating webpages and procurement information - Essential

Further Information

• Grade: 4
• Salary: £25,249 - £26,707 per annum pro rata, with potential to progress to £28,778 per annum through sustained exceptional contribution.
• Work arrangement: Full time (35 hours per week)
• Duration: Permanent
• Line manager: Deputy Head of Procurement of Professional Services
• Direct reports: None
• University website: University of Sheffield Procurement website

Benefits

• Minimum of 38 days annual leave, including bank holidays and closure days (pro rata) with the ability to purchase additional days.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks providing opportunities for social interaction, peer support and personal development (e.g., Race Equality, LGBT+, Women's and Parent's networks).
• Recognition awards to reward staff who go above and beyond in their role.
• A commitment to development, with access to learning and mentoring schemes.
• A range of generous family friendly policies
  • Paid time off for parenting and caring emergencies
  • Support for those going through menopause
  • Paid time off and support for fertility treatment
  • And more

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.