Premises Lead

About the Company

Beaumont College is a very special place. We provide highly personalised pathways for special school leavers and support them in becoming adults who live independent and fulfilling lives.

Our main college is located on a 7 acre site with a wide range of accommodation for students to live and learn. As part of the estates team, post holders will be skilled or semi skilled in a tool trade such as plumbing, carpentry or electrical work and will use those skills as part of the management of the existing site, supporting the move to a new site and continuing the works there.

The Beaumont College family work closely together to provide opportunities for special school leavers to prepare for full and busy lives as adults. Empathy, patience and understanding of special educational needs, or a willingness and aptitude to learn, are key to the postholder's appointment.

About the Role

Premises Lead

Reporting To: Business Manager and Executive Principal

Location: Lancaster with occasional travel to day colleges in the area

Hours: 40 hours per week. The substantive role is Monday to Friday; in addition there is a duty rota to support and respond to estate emergencies such as a leaking pipe or power outage.

Salary: £27,300 - £30,300 - depending on experience and qualifications

Job Responsibilities

• Contribute to the development and delivery of the asset management strategy for building elements, fabric and structure, ensuring planned and reactive maintenance activities are effectively managed and delivered in accordance with statutory legislation and industry standards.
• Oversee and manage specialist service providers, ensuring maintenance and repairs meet contract and health & safety standards and minimise disruption to day day business operations.
• Ensure the planned and reactive maintenance programme for buildings is delivered by the in house fabric team, monitoring service standards, maintenance and workmanship.
• Line manage the fabric team, providing daily guidance and direction, delegating tasks, analysing performance, maintaining high productivity, adhering to HR processes, and conducting regular inspections and reviews.
• Schedule and supervise contractor works, coordinate activities, issue instructions, maintain communication, monitor quality control, address poor workmanship, provide technical guidance, and act as clerk of works.
• Maintain regulatory compliance for all maintenance and reactive operations, including contractor controls (RAMS, permits, inductions, supervision, safe systems of work).
• Develop and implement effective emergency response procedures; respond to out of hours incidents that require coordination and may disrupt business operations.
• Troubleshoot and diagnose plant and system failures, maximising uptime and limiting impact on business operations.
• Procure and manage reactive maintenance and minor works, developing specifications and scope of work, obtaining quotes, scheduling programming, and overseeing implementation. Ensure timely delivery within KPIs and operating constraints.
• Manage the delivery of lift services, including planned and reactive maintenance, upgrades and asset replacement.
• Procure and manage cyclical decoration and upgrades (washrooms, kitchens, etc.) and deliver minor projects, maintaining communication with key stakeholders and departments.
• Maintain accurate internal and external compliance working collaboratively with the Salutem Quality team to ensure compliance with CQC and Ofsted regulations.
• Contribute to the annual budget planning cycle in relation to asset management and replacement; validate payment claims and address invoice discrepancies with suppliers.
• Proactively manage health and safety in line with current legislation and College policies; undertake risk assessments to support a safe environment.
• Perform other related duties as determined by the Executive Principal and Business Manager.

Person Specification

• Hold a practical qualification in one or more specialist building trades - NVQ / SVQ.
• CSCS card holder.
• Excellent practical skills in specialist trade(s) and general maintenance.
• Physical ability to carry out practical work daily.
• Excellent dynamic and planned risk assessment skills with the ability to explain rationale as required.
• Knowledge of fire regulations and health and safety relating to the maintenance and use of public/residential buildings, including higher risk buildings.
• Experience of undertaking building condition surveys, audits, producing reports to inform estates maintenance strategies, developing repairs/remedials specification and planning asset replacement.
• Management experience with a track record of delivering service improvement, meeting contractual targets/KPIs and developing a high performing team.
• Experience of asset management, managing specialist contractors and an in house maintenance team.
• Excellent technical and problem solving skills, with use of IT software packages including building management systems.
• Excellent interpersonal, team working and communication skills, including report writing and presenting data to inform decision making. Strong research and analytical skills.
• Line management and team development experience.

Knowledge, Skills and Competency

• Experience in operational and facilities management.
• Qualified in one or more trade - plumbing, carpentry, electrics, gas, bricklaying, painting and decorating, plastering etc. NVQ / SVQ.
• CSCS card holder.
• Experience in managing operational teams.
• Work effectively with staff and management at all levels.
• Experience liaising effectively with building users, external consultants and external contractors.
• Experience of contract management.
• Extensive experience of general maintenance and providing a commercial facilities service.
• Excellent organisational skills with ability to plan, prioritise and meet deadlines.
• Ability to plan and carry out practical, physical work according to the maintenance schedule.
• Ability to establish, maintain, manage, monitor the legal and regulatory records required for college facilities.
• Excellent interpersonal skills.
• Good level of IT skills, including company systems, able to keep accurate records of work completed.
• Good level of oral and written communication.
• Extensive knowledge of relevant Health and Safety legislation/regulations with proven ability to manage and monitor and work alongside Head Office Policy and Procedures.
• Competent and personable.
• High degree of personal drive and motivation.
• Have high standards and expectations for the work carried out by contractors and site staff.
• Ability to work calmly under pressure and multi task.
• Willing to be flexible and work outside working hours where required for TOIL / overtime.
• Ability to work efficiently individually and as part of a team.
• Ability to demonstrate initiative and lead from the front.
• Ability to coach and mentor team members and recognise training needs.
• Commitment to best practice and relevant legislation.
• Comply with the requirement of Keeping Children Safe in Education.