Portfolio Office Support- Finance Band 5

Portfolio Office Support- Finance

Band 5

James House, Belfast

Temporary- Until March 2027 (Subject to review)

£15.88 per hour

37.5 hours per week

Main Purpose

• The post holder will work within a Portfolio management office that supports the areas of Infrastructure, Operations and Programme. The support will be a mixture of business-as-usual activities and supporting the delivery of various ICT programmes and projects.
• The post holder will form part of a team that provides support in relation to governance, finance, quality, risk management, contracts and procurement, resource and workforce planning, budget management, change management, project management, accommodation support, training & development, PPM systems admin and reporting of PMO services.
• The post holder will have a culture of team working, continuous improvement, innovation, and the ability to prioritise tasks.

Main Roles and Responsibilities

1. Support the day-to-day resource, finance, purchasing and procurement functions ensuring payments, and financial deadlines are achieved.
2. Provide direction, financial expertise and feedback to Portfolio Office Staff and key stakeholders.
3. Analyse financial data for resource, finance, purchasing and procurement information and produce monthly/quarterly/annually reports for key stakeholders
4. Reconcile and analyse monthly resource, finance, purchasing and procurement reports and make recommendations where appropriate to the BSO accountant on general ledger adjustments/ prepayments and accruals to contribute into the management accounts.
5. Support in the development of year end accruals to assist budget managers in effective budget management and meet end of year financial deadlines.
6. Analyse financial expenditure and provide feedback to the Capital Finance team on assets for input to the asset register.
7. Analyse resource financial expenditure and provide feedback
8. Resource Finance Management Team for input to the Salary and Workforce Models.
9. Maintain the Salary, Workforce, Purchasing, Contract and Financial Systems and Models ensuring all movements are recorded and reviewed where necessary.
10. Support stakeholders in the recharging to ITS customers.
11. Participate in the procurement, monitoring and review of support contracts and service level agreements for ICT solutions and services ensuring Value for Money is achieved whilst complying with relevant procurement standards.
12. Support the Review contract documentation on a quarterly basis to identify financial savings for reinvestment.
13. Support and participate in benchmarking initiatives as appropriate.
14. Support and maintain Portfolio Management Office structures, processes, templates, and standards to ensure the effective delivery and control of all Programmes, Projects and BAU activities.
15. Undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

Essential Criteria:

(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)

1a. A university degree or relevant professional qualification and 1 year's relevant experience in Payroll/Finance

HNC / HND or equivalent / higher qualification and 2 years relevant experience in Payroll/Finance

OR

1c. 4 years relevant experience in Payroll/Finance

Relevant experience is defined as providing or supporting Programmes and Projects in a business environment. A business environment in this context includes areas such as Programme/Project Office, service delivery, communications, finance, quality management and risk management.

• An ability to meet competing deadlines, work simultaneously on multiple tasks.
• Have excellent communication skills, both orally and in writing.

• Ability to work as an effective member of a team including managing the work of others;
• Proven ability to communicate effectively, both orally and in writing (as appropriate to meet the needs of the post in full), and to establish good professional relationships;
• Proven ability to use own initiative and to work with minimum supervision;
• Ability to undertake detailed investigations, analyse complex data, present results in an appropriate manner and make sound recommendations
• Ability to work accurately, demonstrate attention to detail and prioritise and organize workload

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.

We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.

Please note only those candidates shortlisted may be contacted.

Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.