Planning and Scheduling Administrator

• Planning and Scheduling Administrator
• Gloucester - Onsite 3 days a week
• 6 month contract
• Inside or IR35
• £150 per day

We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.

Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.

• Plan, schedule, and programme training courses in line with business objectives
• Input, manage, and maintain course bookings using internal systems (eg, Celcat)
• Coordinate staffing requirements, including booking core staff and associate tutors
• Ensure all schedules are completed 6-8 weeks in advance of course start dates
• Identify and resolve scheduling clashes, resource shortages, or conflicts
• Liaise with Training Delivery Team Leaders to agree priorities and timelines
• Manage amendments and enquiries within defined service levels (typically within 5 working days)
• Produce timesheets and ensure accurate processing of tutor payments
• Maintain clear and consistent communication with internal stakeholders
• Support onboarding of trainers and contribute to continuous improvement across scheduling processes

• Strong administrative experience with excellent attention to detail
• Proven ability to build positive working relationships across teams
• Excellent organisational skills and ability to manage competing priorities
• Confident communicator, both written and verbal
• Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
• A proactive, solution-focused mindset with the ability to think on your feet
• Flexible approach to support business needs, including occasional weekend work

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.