Personal Assistant to Surgery Division

Main area Administration Grade Band 4 Contract Permanent Hours Part time - 30 hours per week (Monday to Friday 6 hours a day or pattern as agreed with DMT) Job ref 269-SFT10007-A

Site Salisbury NHS Foundation Trust Town Salisbury Salary £28,392 - £31,157 per annum pro rata if part time Salary period Yearly Closing 03/11/:59

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Job overview

Please Note: We are unable to provide sponsorship for this position

Are you an experienced and highly organised administrator looking for a rewarding role where your contribution truly makes a difference? We are seeking a proactive and efficient Personal Assistant to the Surgery Divisional Management Team.

This is an exciting opportunity to play a key role in supporting senior divisional leaders and ensuring the smooth, effective delivery of services across our Division.

Main duties of the job

As the Division's central point of contact, you will provide high-quality administrative support to the Divisional Director of Nursing, Director of Operations, and Medical Director. You will help the DMT fulfil its responsibilities by coordinating communication, maintaining effective administrative systems, and supporting divisional objectives.

Your responsibilities will include:

• Providing comprehensive administrative and secretarial support to the DMT.
• Acting as a key communication link between the DMT and wider Divisional Teams.
• Maintaining effective systems to support divisional management.
• Managing senior leaders' diaries using Outlook.
• Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
• Tracking decisions, maintaining action logs, and following up outstanding actions.
• Communicating professionally with internal and external stakeholders, including medical and non-medical professionals.

We are looking for someone who is:

• Highly organised, efficient, and experienced in senior-level administrative support.
• Proactive and able to manage multiple priorities in a fast-paced environment.
• An effective communicator who maintains professionalism at all times.
• Discreet and able to handle sensitive, confidential information.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experienced in minute-taking, action tracking, and preparing meeting documentation.

Working for our organisation

Salisbury NHS Foundation Trust (SFT) is part of the Bath, Swindon and Wiltshire (BSW) Hospitals Group, alongside Great Western Hospitals NHS Foundation Trust and the Royal United Hospitals Bath NHS Foundation Trust. Together, we are committed to delivering outstanding, sustainable healthcare through collaboration, innovation and excellent patient care.
With a history spanning more than 250 years, SFT combines a proud heritage with a forward-looking approach to healthcare. We employ more than 4,000 staff, provide around 470 beds and deliver acute, specialist and regional services across Wiltshire and beyond.
Our people are at the heart of everything we do. We are committed to creating an inclusive, supportive workplace where colleagues feel valued, developed and empowered to reach their potential. Flexible working helps colleagues balance work and personal commitments while meeting the needs of patients.
We offer NHS benefits including the NHS Pension Scheme, generous annual leave, staff discounts and onsite facilities.
Salisbury offers an exceptional quality of life, combining a historic city with beautiful countryside, access to the south coast and excellent transport links. Find out more at Experience Salisbury.

Detailed job description and main responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person specification

• GCSE Level C (or equivalent)in English Language and Maths
• Experience in Band 3 or above administration role
• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
• Minute Taking
• NHS/HR experience in a large organisation.
• Experience of supporting the management of projects, monitoring delivery of actions against milestones.

We offer excellent benefits that help make SDH a great place to work. Take a look at our Employee Value Proposition (EVP) for more detailed information

These include but aren't limited to:-

• Holiday starting at 27 days plus Bank Holidays rising to 29 days after 5 years and 33 days after 10 years for Agenda for Change staff
• Holiday entitlement for Medical and Dental staff starts at 27 days for Junior/Senior Clinical Fellows, Specialty Doctors and rises to 32 days after 5 years. Consultant entitlement starts at 32 days and rises to 34 days after 7 year.
• Access to a career average revalued earnings pension scheme
• Life assurance if a member of the pension scheme
• An extensive Health and Wellbeing offer to help you deal with life's challenges
• Exclusive deals and discounts websites saving you money on everyday purchases, treats for the family, eating out and utility bills for home
• Cycle to work scheme
• Uniform provided (where required)
• 40% bus discount exclusive to SFT employees (period tickets only)
• On site Day Nursery and Holiday Play scheme
• On site health and fitness club
• On site car parking (fees and restrictions apply)
• Opportunities to get on - take advantage of our ongoing learning opportunities and training, to help you achieve the job and career you want.

Please note - Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa eg those with graduate visa's) should review the eligibility criteria on the gov.uk website before applying

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

We continue to encourage and support our staff to participate in the seasonal respiratory vaccination programme in order to protect themselves, colleagues and their patients.

GETTING TO WORK

We offer parking on site at Salisbury District Hospital, a daily charge applies. We encourage our staff to utilise other green methods of getting to work such as cycling or walking where possible, and our Trust is well connected through the bus services to the city centre and other areas.

OUR COMMITMENT TO EQUALITY

We are committed to making Salisbury an inclusive and welcoming place for every single staff member, regardless of who they are and where they come from. Equality sits at the heart of everything we do, and we ensure that all employees have equal opportunity to develop, to apply for promotions and to work flexibly.

The Trust actively promotes a work environment free from harassment and discrimination and provides training for staff to ensure this happens. We also closely monitor recruitment activity, training, development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, martial status and age.

OTHER INFORMATION

If this job requires you to have DBS check to enable you to properly fulfil the requirements of the job, on appointment, you will be required to replay the cost of obtaining a DBS check and this amount will be reclaimed in instalments from your salary. Many staff use the DBS update service at a cost of £16 per annum but you need to sign up for this via their website.

Please read the job description and person specification carefully and ensure that your application reflects the knowledge, skills and experience required.

JOIN THE CONVERSATION

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Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Luke Curtis Job title Divisional Director of Nursing Email address Telephone number Additional information

Ali Vandyken - Divisional Director of Operations - ext 5566

Luke Curtis - Divisional Director of Nursing - ext 2802