Personal Assistant (London, UK)

About Alantra

Alantra is an independent global financial services firm that provides investment banking and asset management services to midmarket companies, families, and investors. The Group has over 500 professionals in Europe, the U.S., Latin America, Asia, and the Middle East. In Investment Banking, Alantra has completed over 1,000 transactions in the last five years. Alantra combines a strong local presence in key financial centers with global sector and product specialized teams. In Alternative Asset Management, Alantra offers its clients unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital).

Job Description

Overview: We are seeking a highly organised and proactive Personal Assistant to provide first class support to a team of Managing Directors / Directors within a fast paced, professional environment. The successful candidate will also collaborate closely with the wider PA team, offering administrative support across the business, including to junior fee earners. This is a dynamic and varied role, suited to someone who thrives on multi tasking, takes pride in the details, and is comfortable working with senior stakeholders in a high performing team.

Key Responsibilities

• Provide seamless PA support to a team of Managing Directors & Directors, including complex and ever changing diary management
• Coordinate meetings across time zones, ensuring all logistics are handled efficiently
• Assist the PA team with ad hoc requests from junior fee earners
• Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venues
• Process monthly expenses for the team using Concur, ensuring timely and accurate submissions
• Format presentations and documents in line with company or client branding
• Handle quick turnaround amendments and print set ups with precision
• Prepare and bind materials for meetings as required
• Planning and execution of events (team drinks, lunches, celebrations, Away Days, corporate events)
• Provide cover for reception duties during holidays or lunch breaks
• Support CRM database upkeep: update contacts, log meeting notes, and maintain data accuracy
• Perform general administrative tasks including filing, scanning, archiving, and office errands
• Support the other London PAs with overflow tasks as needed

Requirements

• Proven experience (at least 4 years) in a similar PA role within the finance, consulting, or professional services sector
• Excellent command of Outlook, PowerPoint, and Excel
• Experience using Concur (or similar expense software)
• High level of accuracy, attention to detail, and discretion

About You

• Exceptionally organised and able to manage multiple priorities under pressure
• Personable and professional, with strong written and verbal communication skills
• Can work effectively with a range of personalities and seniority levels
• A true team player, willing to step in and help wherever needed
• Proactive and solutions oriented, with a "can do" attitude
• Confident, polished, and discreet when handling sensitive information

Other

• Contribute to the smooth running of the London office, assisting with cover during absences and taking on additional hours when needed
• Flexibility and adaptability are key in this collaborative, fast moving environment

Location

London office (1 day WFH)

Hours

Full time (Monday - Friday, 9:00 - 5:30)

Reporting To

London Senior PA / Head of Support

Compensation

£40,000- £45,000, depending on experience.