Personal Assistant

Personal Assistant within Investment Banking£56,000 City of London 10/11 month Fixed Term Contract Hybrid - 3:2 Excellent benefits

What you'll do:

• Proactive diary management, organising internal and external meetings (including booking meeting rooms), conference calls, dinners and events.
• Monitoring and prioritising inbox activity, flagging key and time sensitive emails, forwarding relevant emails to team members when necessary and actioning where appropriate.
• Dealing with all communication - phone, email and other channels - in a professional manner, taking accurate messages and responding promptly and appropriately.
• Action tracking to ensure actions are met, both in the diary and in a tracker tool.
• Maintaining the IT Group meeting planner; keeping this up to date with proposed meetings and topics.
• Reconciling expenses and claims promptly and accurately.
• Preparing, formatting and amending documents to a high professional standard.
• Liasing with the Recruitment team to organise interviews for roles within IT and Group Sustainability.
• Onboarding new joiners and processing leavers, ensuring all systems, access permissions and documentation are updated correctly.
• Support events where required with administrative tasks.

What you'll need:

• Previous senior level PA or administrative experience supporting senior individuals.
• Banking/Financial Services experience is a must.
• Advanced IT proficiency, including Outlook, Word, Excel, PowerPoint and Teams.
• Strong organisational skills with the ability to prioritise, multi task and manage competing deadlines while maintaining exceptional attention to detail in a fast paced environment.
• Excellent interpersonal and communication skills, with the ability to engage effectively and professionally at all levels internally and externally.
• Ability to anticipate and resolve issues in advance, including managing conflicting meetings, diary pressures and changing priorities.
• High level of confidentiality, discretion and professional integrity when handling sensitive information, documents and matters.
• Proactive, solutions focused approach with strong judgement and the ability to work autonomously and independently with limited direction.
• Self motivated, efficient, reliable and resilient, with a positive, can do attitude.
• Flexible and adaptable, with enthusiasm and the ability to approach all tasks with energy and commitment.
• Ability to build a strong understanding of the organisation and its key stakeholders.
• Experience working in a multicultural, international organisation.