Personal Assistant

Why work for us?

A career at Janus Henderson is more than a job, it's about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

This role supports the Finance function, primarily assisting the Deputy Chief Financial Officer, Finance leadership team, and Finance Business Manager with administrative tasks.

Responsibilities include proactive administrative support such as drafting correspondence, reports, and presentations; managing calls, travel, meetings, and mail; maintaining files and databases; and working on projects using Microsoft Office. The role operates with minimal supervision and may guide junior staff.

You will:

• Provide administrative support to Deputy Chief Financial Officer, Finance leadership team, and Finance Business Manager

• Prepare routine and specialized correspondence, reports, memos, presentations, charts, and graphs.

• Manage department databases, generate reports, and handle mail distribution and filing.

• Answer, screen, and direct calls, ensuring excellent customer service.

• Identify process efficiencies and leverage technology for improvement.

• Maintain and prioritize inboxes for leaders, challenging as needed.

• Serve as primary contact for key internal and external stakeholders.

• Schedule appointments, coordinate meetings/events, arrange travel, and prepare expense reports.

• Support budget development, coding, and data compilation.

• Assist with data entry, ordering supplies, copying, and miscellaneous tasks.

• Manage and track expenses and invoices.

• Handle confidential materials and maintain secure files.

• Manage departmental projects and conduct research as required.

• Support SMCR compliance, collaborating with internal stakeholders such as compliance and People Team

• Perform additional duties as assigned.

• What to expect when you join our firm

• Hybrid working and reasonable accommodations

• Generous Holiday policies

• Excellent Health and Wellbeing benefits including corporate membership to ClassPass

• Paid volunteer time to step away from your desk and into the community

• Support to grow through professional development courses, tuition/qualification reimbursement and more

• All-inclusive approach to Diversity, Equity and Inclusion

• Maternal/paternal leave benefits and family services

• Complimentary subscription to Headspace - the mindfulness app

• All employee events including networking opportunities and social activities

• Lunch allowance for use within our subsidised onsite canteen

• Must have skills

• Significant administrative support experience required

• Strong interpersonal and customer service skills

• Excellent clerical and administrative skills

• Advanced computer skills, including MS Word, Excel, PowerPoint, Teams, databases

• Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines

• Strong verbal and written communication skills

• Strong attention to detail

• Ability to maintain confidentiality and be discreet.

• Proactive, ability to be one step ahead at all times

• Ability to prepare complex powerpoint presentations for clients/board level

• Strong judgement skills - able to distinguish what is important

• Flexible approach based on demand

• Nice to have skills

• Financial services experience preferred

• Potential for growth

• Mentoring

• Leadership development programs

• Regular training

• Career development services

• Continuing education courses

• You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

• At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at .

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here () .

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.