Personal Assistant
Posted 17 days 4 hours ago by Everpool
£26,000 - £38,000 Annual
Permanent
Not Specified
Secretarial & PA Jobs
Staffordshire, Stafford, United Kingdom, ST161
Job Description
Personal Assistant£26k-£38k (+ £3k annual bonus)Monday-Friday 9am-5.30pm (however working until 6pm is sometimes required)FULLY OFFICE BASED - Near EccleshallWe are seeking a highly organised and efficient Personal Assistant to provide comprehensive support to a busy individual, ensuring smooth daily operations and facilitating effective time management. The Personal Assistant will be responsible for handling a wide range of administrative tasks and personal errands, acting as a reliable point of contact and liaison between the Director and various stakeholders. The ideal candidate will be proactive, discreet, and possess exceptional communication and multitasking skills.Responsibilities:
- Calendar Management: Maintain and coordinate the Director's schedule, including appointments, meetings, and events. Proactively handle any scheduling conflicts and ensure timely reminders.
- Communication: Act as a point of contact for the Director, managing incoming communications such as emails, phone calls, and messages. Prioritize and respond to enquiries as necessary.
- Travel Coordination: Arrange travel itineraries, including flights, accommodations, ground transportation, and any necessary documentation. Anticipate travel-related needs and ensure smooth logistics.
- Administrative Support: Provide comprehensive administrative support, such as preparing documents, reports, and presentations, handling expenses, and managing files and records.
- Personal Errands: Take care of personal errands and tasks, which may include shopping, making reservations, organising events, or other ad-hoc assignments.
- Meeting Preparation: Prepare materials and briefs for meetings and assist the Director in staying informed and well-prepared for all engagements.
- Confidentiality: Maintain strict confidentiality in handling sensitive information related to the Director's personal and professional affairs.
- Relationship Management: Build and maintain positive relationships with colleagues, clients, and other stakeholders on behalf of the Director.
- Time Management: Help the Director prioritise tasks, manage deadlines, and maximise productivity through effective time management strategies.
- Problem Solving: Demonstrate quick thinking and resourcefulness in addressing unexpected challenges or obstacles that may arise.
- Teamwork: Work alongside other Personal Assistant's and report to the Executive Assistant.
- Research: Conduct research on various topics as required, providing insightful summaries and recommendations to support decision-making.
- Proven experience within an administration role, demonstrating strong organisational and administrative skills.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse audiences.
- Proficient in using productivity tools and software (e.g., Microsoft Office Suite, scheduling apps).
- Discretion and trustworthiness, as the role involves handling confidential information.
- Strong multitasking abilities, staying composed in high-pressure situations, and managing multiple priorities effectively.
- Flexibility in working hours to accommodate the Director's schedule.
- High attention to detail and accuracy in all tasks performed.
- Proactive and self-motivated, with the ability to take initiative and work independently.
- Must have a driving licence and access to a car due to the location.
- A positive and professional attitude, capable of representing the employer with integrity and diplomacy.