Personal Assistant (12 month FTC)

We are seeking a proactive and highly organised Personal Assistant to provide dedicated support to senior leaders within our Howden Markets division. This is a full time, 12 month fixed term contract based in our Central London office, with an expectation of being onsite an average of four days per week.

What you'll be doing

• Managing diaries for the Howden Markets Leadership team, ensuring efficient scheduling and prioritisation.
• Coordinating internal and external meetings, including room bookings and refreshments.
• Organising local and international travel, including visa arrangements and itineraries where applicable.
• Arranging team training sessions, collaborating with providers to secure dates, book rooms, and track attendance.
• Onboarding new joiners - liaising with IT, HR, and other departments to ensure a smooth transition.
• Maintaining the Key Moments Tracker, PMO calendar and distributing updates to the team on a weekly basis.
• Maintaining accurate records and documentation using company systems and ensuring the Admin folder is kept up to date.
• Liaising with internal support teams such as Facilities, IT, Reception, and AV to ensure seamless operations.
• Processing expenses and invoices accurately and in a timely manner.
• Assisting with team events and corporate hospitality, managing all related logistics.
• Arranging cards/presents for team birthdays and milestones.
• Handling document tasks such as printing, scanning, binding, and other administrative support.
• Working closely with other administrative staff to ensure coverage during peak periods and absences.
• Handling sensitive information with discretion and maintaining confidentiality at all times.

What qualifications we're looking for

• Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.
• Excellent attention to detail and the ability to produce accurate, well formatted documentation.
• Strong organisational skills and the ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience in the insurance sector is advantageous but not essential.

What do we offer in return?

We provide a career that you define, encouraging growth and progression within a supportive and diverse environment. We value diversity and support each other in everyday moments and larger challenges.

Reasonable adjustments

We are committed to providing reasonable accommodations to ensure our positions align with your needs. Adjustments may include software, IT, and office setup changes, as well as flexible hours or hybrid working arrangements where possible. For further details or to discuss specific needs, please contact your Recruitment Partner.