Personal Assistant (12 month FTC)

What we're looking for

We are looking for a proactive and highly organised Personal Assistant to provide dedicated support to senior leaders within our Howden Markets division.

This role will involve a broad range of PA responsibilities including diary management, travel coordination, expenses and meeting arrangements. The successful candidate may also support wider team administration where capacity allows and provide occasional support to the Executive Assistant of the Group Head of Howden Markets.

Full time, 12 month fixed term contract based in our Central London office. On site 4 days per week on average.

What you'll be doing

• Managing diaries for the Howden Markets Leadership team, ensuring efficient scheduling and prioritisation.
• Coordinating internal and external meetings, including room bookings and refreshments.
• Organising local and international travel, including visa arrangements and itineraries where applicable.
• Arranging team training sessions, booking meeting rooms, tracking numbers etc.
• Onboarding new joiners - liaising with IT, HR, etc. to ensure a smooth start up.
• Updating the key moments tracker, PMO calendar and distributing to the team weekly.
• Maintaining accurate records and documentation using company systems and keeping the admin folder up to date.
• Liaising with internal support teams (Facilities, IT, Reception, AV) to ensure smooth operations.
• Processing expenses and invoices accurately and in a timely manner.
• Assisting with team events and corporate hospitality logistics.
• Arranging cards or presents for team birthdays and milestones.
• Document handling tasks such as printing, scanning, binding.
• Working with other administrative staff to ensure seamless cover during peak periods and absences.
• Handling sensitive information with discretion and maintaining confidentiality.

What qualifications we're looking for

• Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.
• Excellent attention to detail and ability to produce accurate, well formatted documentation.
• Strong organisational skills and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in the insurance sector is advantageous but not essential.

What do we offer in return?

• A career that you define - we value diversity and inclusion.
• Support for small everyday moments and bigger challenges.
• Opportunities to make a positive difference at work and beyond.
• Reasonable adjustments - accommodations such as software, IT, office set up, flexible hours and hybrid working where possible.

Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Fixed Term Contract (Fixed Term)