People & Recruitment Coordinator

People & Recruitment Coordinator

Department: Central Services

Employment Type: Fixed Term Contract

Location: Glasgow

Description

Reporting to the People & Recruitment Manager for Trivandi's delivery, the People & Recruitment Coordinator will support with the full employee lifecycle from recruitment, onboarding, training, performance, wellbeing, and offboarding for our Event Delivery Partner (EDP) team members. This role will foster a positive and inclusive culture, ensure alignment with the Organising Company (OC) policies and standards, and deliver an exceptional workforce experience. Additional responsibilities include overseeing wellbeing and recognition initiatives and supporting post-Games employment and skills development opportunities for our team members. During Games time, this role will be located at the EDP Support Hub fielding employee queries, logging incidents and offering HR support.

Working arrangements The role will initially be based at the Organising Company's Glasgow city centre office, with visits to competition venues as required to support the effective delivery of responsibilities. As the Games approach, the role will transition to being primarily based at your assigned competition venue.

The position is initially contracted for 37.5 hours per week (with a 30-minute lunch break), with office attendance aligned to the Organising Company's working pattern. During the Games-time operational period, shift patterns will apply and may include evenings and weekends.

Key Responsibilities

• Support the end-to-end recruitment process for our EDP paid workforce, rapidly scaling in line with operational needs. This includes supporting in sourcing local talent, coordinating high-volume assessment and selection processes, supporting candidate pipelines, and delivering a seamless, high-quality onboarding experience.
• Continuously review and refine recruitment and onboarding processes to improve efficiency, candidate experience, and operational efficiency.
• Support with monitoring People team milestones and deliverables, maintaining accurate trackers, dashboards, and reports across recruitment, onboarding, training, and offboarding activities to ensure these are delivered on time and to a consistently high standard.
• Support with maintaining accurate workforce data and reporting, to meet internal controls, audit requirements, OC reporting needs, and legislative obligations.
• Foster a positive, inclusive, and values-led culture, promoting strong engagement, motivation, and retention across the team and modelling behaviours aligned with both the Organising Company's and Trivandi's values and expectations.
• Implement wellbeing, support, and recognition programmes to ensure team members feel valued and supported throughout their engagement.
• Champion diversity, equity, and inclusion, ensuring recruitment and workforce practices are barrier-free and aligned with accessibility commitments, local regulations, and organisational policies.
• Supporting the full employee lifecycle, including probation check-ins, performance conversations and offboarding ensuring processes are consistent, timely, and people focused.
• Collaborate closely with the Trivandi Academy team to coordinate comprehensive training programmes for our team members covering induction, onboarding, and compliance training.
• Support the offboarding process, ensuring an effective and people-centred experience through recognition, feedback collection, knowledge transfer, and transition support.

Skills, Knowledge and Expertise Experience

• Experience in the planning, recruitment and onboarding of large, diverse teams.
• Experience working for major multi-sport or multi-venue events desirable.
• Recent familiarity with relevant employment law, safeguarding requirements, and health and safety legislation for event workforces.

Competencies

• Highly organised.
• Skilled in building trust and working effectively across stakeholder groups.
• Demonstrated commitment to delivering an exceptional, inclusive, and safe experience for all workforce, including those with accessibility needs.
• The ability to inspire, motivate, and support large, diverse teams.
• Excellent written and verbal communication skills.

Behaviours

• Champions diversity and fosters a welcoming, inclusive culture aligned with the values of Glasgow 2026.
• Embraces a One Team mindset, working collaboratively across the Organising Company, Trivandi, and partners.