People & Office Administrator (Mat. Cover) - Link opens in a new tab

FTC (Maternity Cover 9 months). London-based. Hybrid role

About the role

Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations.

What you'll do HR Administration:

• Createand distribute Company letters andcontracts for freelancers&employees.
• Actionthe neededright-to-workfor new joinersfor theirregion.
• Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process.
• Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to thePeople & CultureLead.
• Ensure all employee changes are reflected in the S&L system, coordinating with TAand IT as needed.Manage monthly HR credit card transactions in collaboration with the Finance team.
• Maintaining up-to-date and accurate records, including processing and storing documents

HRIS Management:

• Support thePeople & CultureLeadin keeping the HRIS up to date, includingbut not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes).

PayrollAdministration:

• Assist thePeople & CultureLeadin managing the payroll platform, actioning admin requests, and addressing document queries from employees.

Employee Engagement:

• Organise and manage employee gifts for birthdays, leavers, and special occasions.

• Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.

• Support thePeople & CultureLeadin planningemployee socials and events, ensuring they are engagingandinclusive.

Office Support:

• Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner.

• Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals.

Private Medical Insurance and Other Benefits:

• Assist with the management of Greenpark's Private Medical Insurance and other employee insurances, as needed.

About you

• HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn

• HRIS/payroll familiarity a plus, training provided

• Strong attention to detail and accuracy

• Discreet and trustworthy with confidential information

• Excellent organisational skills, able to manage multiple priorities

• Clear, professional communication

• Proactive and solutions-focused

• Positive attitude, confident to ask questions and learn quickly