Payroll Specialist: Part-time (20 hours per week)

Hybrid, Bracknell

Working pattern

• Circa 20 hours per week, structured as around 4 hours a day over 5 days, approximately 10am to 2pm, with some flexibility
• A minimum of one day per week in the Bracknell office, with some crossover with your working hours

About the role

Basis Technologies is hiring a Payroll Specialist to support payroll and benefits administration across our UK, US and international regions. This is a part time, hybrid role based in Bracknell, working closely with and fully supported by our Payroll Manager.

This is a great opportunity for someone with solid UK payroll fundamentals who is ready to broaden their experience into global payroll. You will take ownership of day to day data entry, validation and administration, with the Payroll Manager providing oversight, final approval and guidance. The role suits someone who is meticulous, numerate and comfortable spotting the small anomalies that protect payroll accuracy, and who enjoys being a friendly, reliable first point of contact for colleagues.

What you'll be doing Payroll processing and administration

• Assist with the preparation, submission and processing of monthly payrolls across all regions, with hands on data entry and administration for the UK and US
• Review and validate payroll data, including starters, leavers and employee changes
• Support calculations for pay, bonuses, deductions, parental leave and statutory payments such as SSP and SMP

International payroll support

• Gather data and input it into the relevant regional templates
• Help manage relationships with third party payroll providers supporting our international regions, including Canada, Hungary, Germany, Australia and Spain

Benefits and pensions administration

• Process pension submissions and related deductions for the UK and US
• Administer US Health Savings Account (HSA) payments

Quality assurance and reconciliation

• Check and reconcile payroll data and provider reports, looking carefully for anomalies to ensure accuracy before processing

Reporting and record keeping

• Produce payroll reports for internal teams, including HR and Finance
• Maintain accurate, up to date payroll documentation, including payroll registers, tax filings and audit trails
• Support year end processes, including P60s and P11Ds

Employee support

• Act as the first point of contact for routine payroll queries, escalating more complex issues to the Payroll Manager

Continuous improvement

• Review current processes and suggest practical improvements based on your payroll experience

Is this opportunity for you? Experience

• A solid understanding of UK payroll fundamentals and practices
• Experience of smaller volume payrolls or a small business environment is highly desirable, as it calls for agility and a resourceful, hands on approach
• An appetite to learn global and US payroll processing; direct international payroll exposure is welcome but not essential
• Experience of liaising with payroll bureaus is advantageous

Skills

• Good numerical ability and accurate data entry
• A sharp eye for detail and a talent for spotting anomalies
• The ability to handle confidential information with discretion
• Strong communication and organisational skills
• Critical thinking and problem solving

Personal attributes

• Reliable and deadline focused
• Friendly, flexible and collaborative within a small, close knit team
• Proactive, with a genuine willingness to take ownership

What we do

We enable every SAP run business to manage change intelligently, no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change. For over 25 years we have helped equip, liberate and champion SAP change heroes at global leaders including Kimberly Clark, 3M and Vistaprint.

Who we are

We have been officially named one of the UK's Best Workplaces by Great Place to Work, for the third year running. We are at an exciting point as we scale beyond 130 global employees, with the foundations in place to grow with purpose while retaining the individual ownership and tangible impact you would expect in a scale up. We are a global team who collaborate across all levels, locations and departments, with the autonomy and accountability to drive successful outcomes.

Why join us

Alongside the role evolution, individual impact and personal growth you would expect in a global scale up, we take looking after our people seriously. Our benefits include:

• Competitive salary and bonus, pro rated to reflect FTE
• Company pension
• 25 days holiday per year plus bank holidays, pro rata for part time
• Remote hybrid working
• Global flexibility, work abroad up to one month per year
• Enhanced parental leave
• Paid volunteer day
• £1,000 Learning and Development budget per year. Study support towards a relevant professional qualification, such as the CIPP Payroll Technician Certificate, may also be considered for the right candidate
• Mental Health First Aiders programme
• Monthly shared knowledge sessions

Basis Technologies is proud to be an equal opportunity employer. We welcome applications from all qualified candidates regardless of background.