Payroll Officer

About The Role

Job title: Payroll Office

Line manager: Senior People Systems & Reward Manager

Job function: People

What we do:

At Kisimul, we're dedicated to helping the people we support expand their life skills, abilities, and experiences as part of our therapeutic community and meaningful life delivery model. Our ethos is to put individual needs, values, aspirations, and outcomes at the centre of everything we do, providing holistic care and lifelong learning in a nurturing, supportive environment that encourages personal growth and development.

Job Purpose:

The Payroll Administrator is responsible for the accurate, timely, and confidential processing of all payroll-related activities for employees. This role ensures compliance with internal policies and external statutory regulations, including tax and national insurance laws. The Payroll Administrator serves as a primary contact for employee payroll queries and collaborates closely with HR and Finance teams.

Key responsibilities:

Payroll Processing:

• Process end-to-end payroll for all employees on a weekly, bi-weekly, or monthly basis, including salaries, wages, bonuses, commissions, and other compensation.
• Accurately calculate and process statutory and voluntary deductions such as PAYE (Income Tax), National Insurance contributions, pension contributions, and employee benefits (e.g., private healthcare, childcare vouchers, student loans).
• Administer and process statutory payments like Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), and Statutory Paternity Pay (SPP).
• Manage employee payroll records, processing new hires, leavers, transfers, and changes to personal and employment data (e.g., tax codes, bank details, job titles).
• Input, verify, and reconcile timesheet, attendance, and overtime data, resolving any discrepancies promptly.
• Maintain and control employee payroll records within the Frontier CHRIS Payroll System.
• Process third-party payroll data, including tax code changes and Arrestment of Earnings (AOE) orders.
• Conduct regular audits of payroll data, including rota and leave groups in Frontier CHRIS, to ensure accuracy and compliance.

Compliance and Reporting:

• Ensure all payroll activities strictly adhere to current UK payroll legislation, tax laws, and internal company policies.
• Prepare and submit Real Time Information (RTI) submissions to HMRC accurately and on time.
• Manage comprehensive year-end payroll processing, including the production and distribution of P60s, P45s, and P11Ds.
• Perform monthly reconciliations of payroll figures against financial accounts and post payroll journals from payroll systems data to the Financial SAGE 200 System.
• Oversee all aspects of the company's pension requirements, ensuring full compliance with auto-enrolment regulations.
• Generate various payroll and ad-hoc reports for management, finance, and other stakeholders as required.
• Stay informed of new payroll legislation and industry best practices, implementing necessary updates to processes.

Employee Support & Administration:

• Serve as the primary point of contact for all employee payroll queries, providing clear, accurate, and timely information regarding payslips, deductions, and payment schedules.
• Professionally resolve payroll-related issues and discrepancies.
• Maintain accurate, confidential, and compliant employee payroll records in line with GDPR and data protection regulations.
• Prepare and distribute payslips and other essential payroll correspondence.
• Provide support for external company requests, such as WRI claim support, AOE information, and mortgage applications.

Stakeholder Engagement & Training:

• Act as a customer-facing representative, traveling to sites to train managers on new attendance and overtime systems and building professional relationships.
• Actively identify personal training needs and attend relevant courses to enhance knowledge, techniques, and skills.