Payroll Executive - Part Time

Part Time Operations - Finance & Commercial

This role focuses on all aspects of payroll operation and administration for the company, including balancing payroll accounts. It is responsible for Imagination UK's full-time payroll for approximately 200 employees and leads the relationship with our payroll provider Payfit. The workload is expected to be manageable within 4-5 half-days from Monday to Friday.

Key Responsibilities

• Manage the entire monthly payroll process, including BACs payments and HMRC submissions, using Payfit and HSBCNet.
• Review and action all payroll changes within Payfit, such as joiners, leavers, salary or benefit modifications, in collaboration with P&C and finance teams.
• Generate salary variation reports and facilitate dual payroll approvals from P&C and finance.
• Maintain and reconcile the Group pension scheme, including auto-enrolment, supplier portal uploads, and records.
• Create monthly payroll journals in Payfit and process them through the accounting system (Deltek Maconomy).
• Reconcile payroll-related balance sheet accounts, liaising with benefit suppliers as needed.
• Calculate cross-company payroll recharges and record intercompany journal entries.
• Assist in managing P&C budgets and related accounting tasks.
• Coordinate payroll inductions for employees, discussing pension and benefit options with P&C.
• Communicate payroll updates to employees via HiBob and handle payroll queries.
• Process payments for incidental payroll or confidential invoices and handle payroll taxes monthly and annually.
• Ensure compliance with year-end reporting requirements such as P60s, P11Ds, and P35.
• Serve as the primary contact for the payroll provider, Payfit.
• Maintain payroll process documentation, prepare payroll deliverables, and liaise with auditors during annual audits.
• Manage HMRC payroll taxes account.
• Stay updated on payroll and tax legislation changes and implement necessary updates in collaboration with P&C and Finance.
• Handle ad hoc payroll and employment tax tasks as they arise.
• Ensure compliance with company policies and procedures, including GDPR, ISO, and Information Security training.

Skills, Knowledge & Expertise

• Deep understanding of payroll legislation, taxes, and PAYE procedures.
• CIPP qualification is advantageous but not essential.
• Experience with end-to-end payroll processes and payroll systems like Payfit and HiBob is beneficial but not mandatory.
• Experience in HR, accounting, or bookkeeping is valuable.
• Knowledge of pension administration and auto-enrolment processes.
• Proficient in Microsoft Office and Google Suite, especially Excel and Sheets, with data analysis skills like VLOOKUP.
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines.
• Excellent written and verbal communication skills, active listening, and ability to handle queries from all employee levels.
• Self-motivated, proactive, and able to work independently and in teams.

What we offer:

• Opportunities to master Payfit and collaborate on process improvements.
• Learning and development opportunities for professional growth.
• A key role supporting all employees.

Benefits and Perks:

• Private Medical Insurance, discounted gym options, and a Healthcare Cash Plan.
• Employee Assistance Programme, in-office gym (London), and life insurance.
• Health assessments, DE&I initiatives, Mental Health First Aiders, and 25 days annual leave.
• Birthday day off, discretionary bonus, family leave policies, and various learning platforms.
• Enhanced pension, cyclescheme, travel loans, income protection, electric car scheme, home tech loan, hybrid working, and social events.

What Makes Us, Us

We ignite imagination, craft memorable experiences, and shape cultures through consultancy, events, content, and investor communications.

We value diversity, equity, and inclusion as core principles, committed to long-term positive change and fostering a workplace where everyone feels they belong, regardless of background.

We stand against racism and discrimination, promoting active anti-racism and inclusivity in all we do.

Application

If you're not a perfect fit but believe you're the right person, please submit a cover letter explaining why. We encourage applications from diverse backgrounds.

• Role: Payroll Executive - Part Time
• Location: London, TIG - UK
• Department: Operations - Finance & Commercial

We love creating unique, value-driven experiences that resonate with our audiences.