Payroll and HR Administrator

Location: Hybrid / Tadcaster LS24, UK
Job type: Permanent / Part-time
Sector and subsector: Human Resources Payroll
Annual Salary range: from £ 14,700.00 to £ 17,000.00
Salary details: actual (based on 24hrs)

Purpose of the Role

The Payroll & HR Administrator is responsible for the accurate and timely processing of payroll and the provision of comprehensive HR administrative support across the organisation. Acting as a key point of contact for employee queries relating to pay and supporting HR administration.

This role is 24 hours per week across 4 or 5 days per week. There is flexibility with working hours per day.

Payroll and administration experience is essential however; no HR experience is necessary. Training will be provided.

Key Accountabilities / Responsibilities Payroll

• Collate payroll data and process end-to-end monthly payroll accurately and on time for all employees, including starters, leavers, and contractual changes.
• Calculate and administer statutory payments including SSP, SMP, SPP, and ShPP in accordance with current HMRC regulations.
• Administer auto-enrolment pension schemes, including employee enrolment, opt-outs, and monthly contribution reporting to pension providers.
• Produce and distribute payslips and P60s; manage P11D submissions and year-end payroll processes.
• Maintain and audit payroll records to ensure accuracy, confidentiality, and compliance with GDPR.
• Calculations of overtime/shift pay/average holiday pay and ensuring accuracy.

HR Administration

• Maintain accurate and up-to-date employee records on the HRIS system, including contracts, amendments, and personal data.
• Supporting the administration of drafting offer letters, contracts, change of terms letters, and leaver documentation.
• Support co-ordination of onboarding and induction processes.
• Support recruitment administration when required, including scheduling interviews, and managing applicant tracking.
• Assist with employee relations processes, including note-taking in meetings, preparing correspondence.
• Respond to day-to-day HR queries in a timely, accurate, and professional manner.
• Supporting preparation of any training or policy documentation.

Outputs / Deliverables

• Payroll processed accurately and on time each pay period, with minimal errors.
• Full compliance with HMRC obligations, including timely submissions and year-end filings.
• Up-to-date employee records held at all times.
• All employee administration/documentation accurately created and maintained.
• Pension contributions reported to providers and reconciled monthly.Employee queries acknowledged and resolved within a timely manner.
• Clear and effective communication with the team and wider business.

Knowledge and Experience

• Demonstrable experience in a payroll processing role (minimum 2 years) including processing overtime, shift pay etc.
• Sound knowledge of UK payroll legislation, HMRC requirements, and statutory payments.
• Experience of auto-enrolment pension administration.
• Ability to handle sensitive and confidential information with discretion.
• Strong organisational skills with the ability to prioritise and manage competing deadlines.
• Clear and confident communication skills, both written and verbal.
• Team player and proactive attitude.
• Experience providing HR administrative support across the employee lifecycle.

Technical Skills and Qualifications

• Proficiency with payroll software
• Proficient in Microsoft Office, particularly Excel
• Strong numeracy skills and a high level of accuracy and attention to detail.
• Experience producing and managing documentation eg timesheets, letters etc
• Experience using HR systems