Part Time Facilities Assistant

Facilities AssistantSalary: £13,638.30 plus company benefitsLocation: Nottingham, NG1 6HHContract: 6 month fixed term contract, Part TimeShifts: 20 hours per week, working Monday to Wednesday as follows:Monday and Tuesday working rotating shifts of 08:00 till 16:30 and 09:00 till 17:30 with 1 hour unpaid lunch breakWednesday working 08:00 till 13:30 with 30 minutes unpaid lunch breakWork model: Fully OnsiteWilliams Lea seeks a Facilities Assistant to join our team!Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.Purpose of roleThis Facilities Associate position is responsible for handling all day-to-day facilities issues including direct liaison with clients, vendors, security and building management as well as maintaining the overall integrity and operational functionality of the office, including aesthetics.Key responsibilitiesPerform regular inspections of the client space (doors, furniture and fixtures) and escalate to relevant vendors for resolutionRespond to employee facility related requests - temperature, parking, etc.Coordinate with Building Management on any issues relating to janitorial services, security, parking, etc.Support emergency evacuation plans/fire drillsInteract with vendors for vending machines, coffee service, Life Safety Equipment, day porter, and other facility related servicesObtain working knowledge on thermostats, HVAC controls, Fire Controls, Security alarm systemCoordinate minor movesCoordinate furniture orders/minor furniture changesManage building access/badges and internal keysCoordinate onboarding and offboarding of client staffAssist Account Manager/Facilities Manager with overall maintenance of offices and ad hoc/special administrative projects in support of client initiativesWork with manager to update Site Procedures ManualSet tone for the environment by maintaining a positive personality, sense of urgency, independent thinking, self starting and high-spirited "can-do" disposition.Personal attributesMinimum of 1 year of work experience in the area field of facilities, property management or building operationsStrong written and verbal skillsProven customer service skillsetExperience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendarExperience in navigating a high-profile, high-paced environmentAbility to problem solve, rationalize and mitigate/manage obstacles presentedSelf starter, task-oriented leaderAbility to work overtime as neededAbility to handle sensitive and/or confidential informationProven ability to multi-task, meet deadlines and complete projects in a timely mannerDemonstrate initiative and proactive thinkingAbility to work well with others in a team atmosphereMaintain a professional appearance and high level customer service mindset at all timesAbility to commit and adhere to all client values, principles and proceduresRewards and BenefitsWe believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:25 days holiday, plus bank holidays (pro-rata for part time roles)Salary sacrifice schemes, retail vouchers - including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.Life AssurancePrivate Medical InsuranceDental InsuranceHealth AssessmentsCycle-to-work schemeDiscounted gym membershipsReferral SchemeYou will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!Equality and DiversityThe Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview, please contact us at (we do not accept applications to this email address).View our Privacy Notice : £13,638.30 per yearWork Location: In person