PA Travel Assistant

PA Travel Assistant
Location: London (Hybrid - few times a month)
Contract: 3 months

Who We Are
Legal & General is a leading UK financial services company offering insurance, pensions, investments, and retirement solutions, with a focus on innovation and responsible investing. The company fosters a collaborative, inclusive environment where employees can grow, make an impact, and be rewarded for their contributions.

What You'll Do

• Build strong relationships with team leaders to coordinate and proactively manage stakeholder schedules; anticipate potential issues, resolve priorities, and handle conflicts efficiently
• Foster close relationships with team leaders to initiate and arrange all meetings collaboratively; optimize stakeholders' time across locations, during sessions, and while travelling
• Cultivate close relationships with team leaders to understand stakeholders and clients; proactively prioritize and manage incoming emails on their behalf
• Develop knowledge of clients and priorities to screen incoming calls; handle general enquiries or transfer as needed
• Leverage client and priority knowledge to decide on and arrange stakeholder travel via the Distribution Team Travel Desk-including bookings for transport/accommodation, itineraries, and expenses-using tools to ensure time-efficient, cost-effective attendance at off-site meetings and events
• Build stakeholder relationships to manage attendance/prep (reminders, docs), greet/escort clients for on-time L&G experiences, minute/distribute actions confidentially, foster cross-firm contacts, and produce brand-compliant documents/reports/presentations
• Manage key hire interviews (agency liaison, scheduling, travel, feedback), new starter onboarding (stakeholder intros, point person), admin tasks (invoices, records, compliance with FCA/Consumer Duty), team events/supplies/systems access, workload prioritization, PA networking, and client-outcome focus

What You Bring

• Proven PA experience managing high-volume diaries, stakeholder coordination, and confidential admin for senior leaders
• Strong travel expertise
• Excellent organizational skills with strong prioritization abilities
• Thrives under pressure, assertive when needed while maintaining quality
• Meticulous attention to detail and accuracy in all tasks
• Quickly adapts to and utilizes required IT tools
• Handles sensitive information diplomatically and confidentially

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.