PA to MD & Marketing Director (FTC) NBCUniversal Est. £126,000 - £157,000 London, Administrative Assistant - Director Marketing London, Administrative Assistant - 2 months ago

# NBCUniversal is hiring a PA to MD & Marketing Director (FTC) Get the latest jobs to your inbox!1. Home2. /3. Jobs at NBCUniversal4. /5. PA to MD & Marketing Director (FTC)London, Administrative Assistant - Posted 2 months ago101 viewsUnlock Premium - Save Jobs, Set Alerts & Get Early Access Job Description PA to Managing Director & Marketing Director, Universal Pictures International UK & EIRE Location: London, Central St Giles (Hybrid) OVERVIEW This role provides comprehensive administrative and executive support to the Managing Director and Marketing Director and acts as a central point of contact for the UK & Ireland team, helping facilitate communication, coordination and engagement across the business.The role supports the MD & Marketing Director by disseminating information, anticipating challenges, managing stakeholders, coordinating team activities and supporting ad hoc projects, whilst helping shape the culture of the UK & Ireland team. KEY Responsibilities Gatekeeper to MD & Marketing Director's office, fielding enquires and requests, disseminating information and updating on projects Diary management and scheduling across time zones Domestic and international travel organisation Coordinating in-person and virtual meetings and presentations Processing expenses, POs and invoices Liaising with internal and external stakeholders of all levels including VIPs and filmmakers File management and maintaining contacts and distribution lists Ensuring smooth running of MD & Marketing Director's offices including booking couriers, facilitating IT support, meeting and office bookings etc. Managing contacts and email distribution lists Acting as central point of contact for the UK & Eire team, helping connect teams, disseminate information and support effective communication across the business Building relationships across PA network and providing holiday cover for administrative tasks including arranging meetings and raising POs across the Marketing team Coordinating internal screenings and collating feedback Coordinating and managing onboarding activities, team offsites, training, recognition initiatives and social events that support engagement and culture across the team. Working alongside HR partners to support employee engagement initiatives and coordinating internal communications across the UK & Ireland team. Support on / coordinating other ad hoc events as required. Including but not limited to: premieres, guest lists, event ticketing, special screenings, BAFTA, set visits, events and experiential activations; supporting during the events as needed Creating and maintaining bespoke presentations for the Marketing team Arranging NDAs Organising internal and external Marketing sessions and conferences Supporting with Marketing brainstorms including organisation of rooms and catering, presentations and guest lists Taking minutes, tracking actions and supporting follow-up for key internal meetings. Occasionally required to work out of hours Skills & TechnologiesDiary ManagementSchedulingTravel CoordinationStakeholder ManagementExpense ProcessingFile ManagementMeeting CoordinationPresentation CreationInternal CommunicationsEvent Coordination