Operations Coordinator, Golf

Operations Coordinator, Golf page is loaded Operations Coordinator, Golf Apply locations London - Chiswick Park time type Full time posted on Posted 3 Days Ago time left to apply End Date: May 26, 2025 (8 days left to apply) job requisition id JR24503 Who We Are:IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

Operations Coordinator, Golf

To assist on the operational aspects of the portfolio of Golf Events across the Golf Department.

Key Responsibilities and Accountabilities

• Provide timely and efficient operational assistance on various events and projects, including, but not limited to, event staging and infrastructure, brand implementation, and stakeholder coordination.
• Provide onsite event operational logistic support at golf tournaments, focusing on the customer and client experience
• Support the planning of the event overlay and mapping of key infrastructure and routings
• Provide timely reporting and minute taking, following up internally and externally as required
• Coordinate with internal and external stakeholders to understand event requirements
• Coordinate with internal departments to ensure the smooth execution of the event logistics, including ticketing/accreditation, catering, media & marketing, partnerships, rules etc.
• Working with suppliers and contractors to draw up specs and scopes of work
• Conduct supplier procurement and work with internal and external stakeholders to make procurement decisions
• Initiating and processing supplier contracts and invoices
• Coordinate with health and safety consultants to ensure suppliers and the event follow normal and safe working practices. This includes, but is not limited to, collating required health and safety documentation from suppliers (i.e. RAMS, drawings and calculations etc.), implementing site inductions, and enforcing uthe se of PPE etc.
• Provide general event support and practical support for the day-to-day business
• Conducting market research and data gathering as and when necessary
• Provide support for the event Media Days, community engagement and any other PR-related activities
• Conduct post-event evaluations, including but not limited to, analyses of what worked well and what can be improved in the future, review of existing procurement contracts, and assessment of operational areas that would benefit from new procurement.
• Act as a presentable and professional IMG representative at all times
• Any other duties that are within the scope of the role

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

• Regular weekend and evening work where you will be required to travel to events in line with the Golf portfolio, including but not limited to AIG Women's Open, Alfred Dunhill Links Championship, PIF Saudi International and International Series events. You may be required to work across the EMEA region at certain times throughout the year, with up to 4 weeks away at any one time.
• Outside of event travel, there may be a requirement to travel for meetings and provide additional support as part of the role
• There will be some unsociable hours involved in line with the nature of golf events, including early tee times and evening functions

Key Results Areas

• Demonstrate careful time management to meet deadlines
• Understand and be able to prioritise
• Demonstrate knowledge of the workings of a golf event
• Demonstrate professionalism both in work and appearance
• Demonstrate the ability to be accountable for the quality of outputs
• Demonstrate a continuous improvement approach
• Demonstrate positive individual and team behaviours
• Fully aware of cost impacts by having a focus on cost control within the event budgets

IMG Background

IMG is a global leader in Sports, Fashion, Events and Media, operating in more than 30 countries. The company manages some of the world's greatest sports figures and fashion icons; stages hundreds of live events and branded entertainment experiences annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in sports training and league development, as well as marketing, media and licensing for brands, sports organizations and collegiate institutions. IMG is part of the Endeavor network.

IMG Golf own, manage or consult for more than 20 professional golf tournaments worldwide, across all continents, on all the major golf tours (men and women). The team offer clients / sponsors a complete event solution from conception to the final winning putt, dealing and guiding clients / sponsors through the often challenging landscape within professional golf and creating unique and memorable moments for sponsors, clients, players, media, spectators and television audiences.

Your Career at IMG

IMG is highly invested in the career development of its employees. If successful in your role, it should provide you with a steppingstone to the next stage and beyond. Examples of roles that people previously advanced to from the role of Coordinator are Manager, Senior Manager, Director and so on. It is important to note that while most people look at the position of their line manager as the next step, there is significant opportunity for cross-promotion across the many different divisions of the company. This is possible because of the vast scope of our company and is internally supported and encouraged if appropriate.

As a valued employee you will have access to development tools including the Events Leadership Academy and the Events Mentoring scheme to support your career and personal development with IMG.

PERSON SPECIFICATION

Knowledge and Experience

• Experienced user in MS Office Software
• An understanding of the Golf Industry is preferred but not essential
• Experience of working in the events environment
• Demonstrable time management and prioritisation skills
• Ability to work effectively as part of a team
• Demonstrate attention to detail and output focus

Skills & Abilities (Personal and Professional)

• Ability to respect the confidentiality of relevant information and documentation
• Strong organisational skills
• Ability to prioritise and manage conflicting tasks
• Ability to multitask, be proactive and show initiative in a fast-paced environment
• Strong verbal and written communication skills in a clear and concise manner
• Working knowledge of Word, Excel, Outlook and PowerPoint
• Ability to build long lasting working relationships with internal and external stakeholders
• Ability to self-direct and motivate, working at times with minimal supervision
• A strong team player that is flexible and dependent on business demand
• Excellent time management skills, ability to work calmly under pressure whilst meeting deadlines
• Customer focused approach with a presentable appearance
• Flexible and willing and able to work nonstandard work hours, and weekends as required

Qualifications and Training

• Educated to degree level or equivalent is preferred
• UK Driving License
• First Aid training desirable
• IOSH certification desirable

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management.

It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR.

IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.